STAFF ANALYST

The Department of Records and Information Services is seeking to hire a Procurement Analyst to work in the Administration division. The duties for this position will include but are limited to: Purchasing & Payments: -Preparing procurement documentation for the agency including purchase requisitions, memos and personal expense reimbursement. Processing payments for all accounts payable. Updating of Trust & Agency accounts, processing purchases and royalties for these accounts. Utilizing FMS reports to monitor payments and spending. Contracts: - preparing bid and/or pre solicitation review documents; - obtaining the necessary market and/or vendor data in support of bid preparation; - participating in the review, tabulation and the analysis of bids; - participating in on-site inspections as necessary. - Tracking and reporting the status of all pending contracts to the supervisor on a routine basis. - Notifying supervisor of potential problems and offering potential solutions. - Establishing and maintain contracting cycles and ensure there is no gap in contracted services. - Maintaining and augmenting database of Division registered contracts when necessary and appropriate. - Monitoring and ensuring divisional compliance with the contracting process as directed by ACCO. Hours/Shift: Full-time/Day Due to the necessary support duties of this position, candidate may be required to be on call and/or work various shifts such as weekends and/or evening shifts. Work Location: 31 Chambers St., N.Y. Off-Site Brooklyn & Queens locations when necessary This position is open to permanent Staff Analyst or candidates reachable on the current civil service list. NO E-MAILS, PHONE CALLS, FAXES OR PERSONAL INQUIRIES PERMITTED. NOTE: ONLY THOSE CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED. APPOINTMENTS ARE SUBJECT TO OFFICE OF MANAGEMENT AND BUDGET (OMB) APPROVAL.