Administrative Assistant - Executive Level

FlexStaff is seeking a highly organized senior level Administrative Assistant for our client, a respected organization within the financial services sector, located in Washington, DC. This person will support four executives in a fast-paced professional environment. This role requires exceptional attention to detail, sound judgment, strong communication skills, and the ability to manage competing priorities with professionalism and discretion.

Full-time, permanent position

Hours: 9:00am-6:00pm, onsite (after 60 days, option to work remote 2 days / week)

Location: Washington, DC

Responsibilities

Manage complex calendars for four Managing Directors, including scheduling, conflict resolution, and priority management

Proactively track deadlines, commitments, and follow-up items to ensure nothing falls through the cracks

Prepare, edit, proofread, and quality-check correspondence, agendas, presentations, meeting materials, and other documents

Communicate professionally with senior internal and external stakeholders

Coordinate domestic and international travel, including itineraries, logistics, and real-time changes

Plan and support meetings, committees, and events, including scheduling, invitations, materials, attendance tracking, and follow-up

Capture meeting notes, action items, owners, and deadlines as needed

Process expense reports, invoices, and other routine administrative documents

Maintain accurate contact lists, stakeholder records, and internal databases

Provide general administrative and operational support, including special projects as needed

Qualifications

Bachelor’s degree preferred, with 3+ years of executive or administrative support experience

Experience supporting multiple senior leaders in a fast-paced environment strongly preferred

Proven ability to manage calendars, workflows, deadlines, and shifting priorities proactively

Exceptional attention to detail and commitment to producing accurate, polished work

Strong written and verbal communication skills

Excellent organizational, time-management, and follow-through skills

Ability to work independently, exercise sound judgment, and handle confidential information discreetly

Proficiency in Microsoft Outlook, Word, PowerPoint, Excel, and Teams

Concur and ProTech experience preferred

Benefits

Medical, Dental, Vision Insurance Plans

Life and AD&D Insurance

Short-Term and Long-Term Disability Insurance

401(k) with employer contribution

Generous paid time off and holidays

Eligible to work remotely (up to 2 days per week)

Mobile Subsidy

Commuter Subsidy

*Additional Salary Detail

The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining a team member’s base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity).