Administrative Operations Coordinator - Glendale

Position Overview

The Administrative Operations Coordinator provides comprehensive administrative support to the Campus President, faculty, and staff, ensuring efficient daily operations. This role performs general office functions, supports compliance and accreditation efforts, and coordinates onboarding documentation for new hires. This position also plays a key role in organizing campus events, maintaining records, and supporting communication across departments.

Pay: $20.00 - $26.00

Location: Onsite - Glendale, AZ

Anticipated Start date: January

What We Offer:

Paid Training

Tuition Waiver : Enjoy a tuition waiver after 6 months of employment for you AND your immediate family offered at UTI and Concorde campuses

Paid Time Off : Competitive paid time off programs for employees (Vacation, Sick, Flexible, Holiday)

Retirement Matching : 50% match on the first 6% of your contributions after 90 days

Paid Parental Leave : 4 weeks of paid leave for both birthing and non-birthing parents to bond with a new baby

Competitive Insurance : Health, vision, and dental coverage for you and your dependents

Pet Insurance : Competitive coverage for your furry family members through ASPCA

Health Plan Enrollment : Eligibility starts first of the month following completing one full month of employment

What You'll Do

Serve as the first point of contact for faculty, staff, students, and visitors, providing information and administrative support

Coordinate and track new hire documentation, including I-9 compliance and credential verification

Maintain organized records and filing systems for personnel, compliance, and accreditation documentation

Assist with scheduling meetings, campus events, and coordinating leadership calendars

Prepare and distribute reports, correspondence, and official documents

Support accreditation and regulatory processes by gathering and submitting required documentation

Coordinate with internal teams and state agencies to process periodic updates of application surveys and compliance documents

Coordinate office supply inventory and manage orders

Assist with special projects assigned by campus leadership

Other duties as assigned

What You'll Bring

Education/Experience

High school diploma or GED (required); Associate’s degree in business or related field (preferred)

Minimum of three (3) years of administrative experience (required)

Experience in post-secondary education (preferred)

Skills

Apply knowledge and skills to complete tasks with minimal supervision

Identify straightforward problems and recommend potential solutions

Communicate clearly and effectively with peers and stakeholders

Demonstrate active listening and empathy in interactions

Participate in presentations or facilitate small group discussions

Manage multiple tasks in a dynamic environment

Use productivity software and collaboration tools with confidence

Show initiative and accountability for assigned outcomes

Perform routine tasks and seek guidance for new situations

Builds strong customer relationships and delivers customer-centric solutions

Achieves results consistently, even in tough circumstances

Develops and delivers multi-mode communications tailored to diverse audience needs

Seeks new growth opportunities and challenges through formal and informal development channels

Work Environment

This position is designated as On Campus

Local travel required (up to 5%)

#LI-PW1

About Us

Universal Technical Institute, Inc. is a national leader in workforce solutions for transportation, skilled trades and healthcare/dental. Across our two brands, Universal Technical Institute (UTI) and Concorde Career Colleges, we share a common purpose: to prepare students for careers in high-demand fields. Just as we invest in our students’ futures, we invest in our people by creating opportunities to grow, contribute and build rewarding careers while making a lasting difference in the lives of students, employers and the communities we serve.

Serve as the first point of contact for faculty, staff, students, and visitors, providing information and administrative support

Coordinate and track new hire documentation, including I-9 compliance and credential verification

Maintain organized records and filing systems for personnel, compliance, and accreditation documentation

Assist with scheduling meetings, campus events, and coordinating leadership calendars

Prepare and distribute reports, correspondence, and official documents

Support accreditation and regulatory processes by gathering and submitting required documentation

Coordinate with internal teams and state agencies to process periodic updates of application surveys and compliance documents

Coordinate office supply inventory and manage orders

Assist with special projects assigned by campus leadership

Other duties as assigned

Education/Experience

High school diploma or GED (required); Associate’s degree in business or related field (preferred)

Minimum of three (3) years of administrative experience (required)

Experience in post-secondary education (preferred)

Skills

Apply knowledge and skills to complete tasks with minimal supervision

Identify straightforward problems and recommend potential solutions

Communicate clearly and effectively with peers and stakeholders

Demonstrate active listening and empathy in interactions

Participate in presentations or facilitate small group discussions

Manage multiple tasks in a dynamic environment

Use productivity software and collaboration tools with confidence

Show initiative and accountability for assigned outcomes

Perform routine tasks and seek guidance for new situations

Builds strong customer relationships and delivers customer-centric solutions

Achieves results consistently, even in tough circumstances

Develops and delivers multi-mode communications tailored to diverse audience needs

Seeks new growth opportunities and challenges through formal and informal development channels

Work Environment

This position is designated as On Campus

Local travel required (up to 5%)

#LI-PW1