Office Coordinator

About The Role

QuantHub is looking for a part-time office coordinator to help keep our Birmingham office running smoothly. This is a light, flexible role- a great fit for someone looking for a small, reliable weekly commitment- around 3-5 hours per week.

Responsibilities

Sort and route incoming mail and packages

Water and maintain office plants

Run periodic grocery store trips to keep the kitchen stocked with snacks and drinks, collecting employee requests ahead of time

Coordinate with our janitorial vendor to confirm cleaning standards are being met

Keep the supply closet organized and stocked

Handle occasional light exterior touch-ups

Pick up meals for team meetups when employees are on-site

Assemble and ship occasional employee swag boxes

Make periodic post office runs

Report and follow up on minor maintenance issues (burnt-out lightbulbs, a broken chair, thermostat acting up) with the building or landlord

Keep an eye on general office tidiness - common areas, conference rooms after meetings

Light exterior upkeep- sweeping the entrance, checking the parking lot for issues

Set up and break down conference rooms for larger meetings or events (chairs, tables, AV basics)

Be the on-site point of contact for deliveries and visitors when everyone else is in meetings

Requirements

Qualifications

Based locally in the Birmingham area with reliable transportation

Comfortable running independent errands and managing small purchases/receipts

Reliable, detail-oriented, and trustworthy with light purchasing responsibilities

Friendly and comfortable being on-site a few times a week

Nice to Have

Prior experience in office administration, hospitality, or a similar support role.