Executive Assistant Nashville Hybrid

Overview

HarmonyCares is a leading national value-based provider of in-home primary care services for people with complex healthcare needs. Headquartered out of Troy, Michigan, HarmonyCares operates home-based primary care practices in 14 states. HarmonyCares employs more than 200+ primary care providers to deliver patient-centered care under an integrated, team-based, physician-driven model.

Our Mission– To bring personalized, quality-based healthcare to the home of patients who have difficult accessing care.

Our Shared Vision– Every patient deserves access to quality healthcare.

Our Values– The way we care is our legacy. Every interaction counts. Go the extra mile. Empower and support each other.

Why You Should Want to Work with Us - Health, Dental, Vision, Disability & Life Insurance, and much more - 401K Retirement Plan (with company match) - Tuition, Professional License and Certification Reimbursement - Paid Time Off, Holidays and Volunteer Time - Paid Orientation and Training - Established in 11 states - Largest home-based primary care practice in the US for over 28 years, making a huge impact in healthcare today!

More details about the benefits we offer can be found at https://careers.harmonycares.com/benefits .

Responsibilities

The Executive Assistant provides high level administrative and operational support to the executive and senior leadership teams. This role is responsible for managing executive schedules and coordinating in-person meetings and events. This position plays a critical role in supporting leadership interactions, and maintaining a high level of professionalism, discretion, and responsiveness in a dynamic environment.

Essential Duties and Responsibilities

Mange complex, high volume calendars for executive and senior leaders while prioritizing competing demands

Coordinate travel, itineraries, and logistics

Prepare materials for meetings, presentations, and board interactions

Coordinate and support in person meetings and events

Plan and execute onsite meetings including logistics, catering, and space coordination

Ensure seamless execution of executive and leadership events

This is an overview of the duties, responsibilities and requirements for this position. Employees will be required to perform other job-related assignments as requested.

In this role you may work with. . .

Executive leadership

Senior leadership

Internal teams

Vendors

Consultants

Qualifications

Required Knowledge, Skills and Experience

High School Diploma or equivalent

5+ years of executive level support experience

Strong organizational and communication skills

Ability to handle sensitive information with discretion

Sound judgement in prioritization and decision making

Proficient with computers and working with MS Office Suite

Preferred Knowledge, Skills and Experience

Associate’s degree in business or a related field

8+ years of experience supporting C-suite executives

Previous experience in the healthcare industry

Pay Transparency

Individual compensation packages are based on various factors unique to each candidate, including skill set, experience, qualifications, and other job-related considerations.

The Executive Assistant provides high level administrative and operational support to the executive and senior leadership teams. This role is responsible for managing executive schedules and coordinating in-person meetings and events. This position plays a critical role in supporting leadership interactions, and maintaining a high level of professionalism, discretion, and responsiveness in a dynamic environment.

Essential Duties and Responsibilities

Mange complex, high volume calendars for executive and senior leaders while prioritizing competing demands

Coordinate travel, itineraries, and logistics

Prepare materials for meetings, presentations, and board interactions

Coordinate and support in person meetings and events

Plan and execute onsite meetings including logistics, catering, and space coordination

Ensure seamless execution of executive and leadership events

This is an overview of the duties, responsibilities and requirements for this position. Employees will be required to perform other job-related assignments as requested.

In this role you may work with. . .

Executive leadership

Senior leadership

Internal teams

Vendors

Consultants

Required Knowledge, Skills and Experience

High School Diploma or equivalent

5+ years of executive level support experience

Strong organizational and communication skills

Ability to handle sensitive information with discretion

Sound judgement in prioritization and decision making

Proficient with computers and working with MS Office Suite

Preferred Knowledge, Skills and Experience

Associate’s degree in business or a related field

8+ years of experience supporting C-suite executives

Previous experience in the healthcare industry