Legal Executive Assistant

The world’s leading organizations and global players choose Proskauer to represent them when they need it the most. With 900+ lawyers in key financial centers around the world, we are known for our pragmatic and business-savvy approach.

Proskauer is the place to turn when a matter is complex, innovative, and game-changing. We work seamlessly across practices, industries and jurisdictions with asset managers, private equity and venture capital firms, Fortune 500 and FTSE companies, major sports leagues, entertainment industry legends and other industry-redefining companies.

A successful candidate will be highly organized, competent in key administrative skills, and comfortable in a high-pressure environment. The individual must exhibit a high level of initiative and use excellent judgment when handling matters with limited guidance. The successful candidate must be able to work well in a team environment.

Create, edit, and compile large, complex, heavily formatted documents as well as prepare correspondence, memos, and other legal documents from draft using MS Word

Proofread all documents for accuracy and completeness

Open new client matters and request conflict checks

Generate new files and ensure filing is kept current

Prepare files to be closed utilizing proper records storage procedures

Maintain an up-to-date listing of client/matter names and numbers for attorneys

Maintain attorney calendars by planning and scheduling meetings, teleconferences, and travel

Coordinate attorney travel schedules, transportation, and accommodations

Prepare expense reports via the Chrome River system and submit as appropriate

Enter attorney time and review entries in Intapp

Liaise with Client Operations team for partner billing matters

Provide excellent telephone coverage, manage high call volume, and distribute messages in a timely and appropriate manner

Build client relationships by courteously communicating with clients and co-workers

Work as part of the assistant team and provide support to attorneys

Assist in day-to-day duties such as faxing, filing, copying, messenger service, etc.

Demonstrate the highest level of confidentiality with client and attorney information

Other projects and duties as assigned

Bachelor's Degree

3-7 years of administrative or legal experience

Proficiency in Microsoft Office Suite (Outlook, Word, Excel and PowerPoint), comfort with technology, and ability to learn programs and software

Self-starter, extremely organized, and detail-oriented with a strong commitment to accuracy

Maintain composure in high-pressure situations and a fast-paced, multi-authority environment

Multi-task and manage priorities effectively

Discretion when dealing with confidential matters

Exceptional follow-up and follow-through skills

Available to work overtime as needed

This position will require physical presence in Proskauer’s offices on a regular basis (at least 4x per week, or more, if it becomes the policy of the Firm or as business needs require). The anticipated compensation range for this position is $70,000 - $95,000. The actual salary offered will be based on a number of factors, including but not limited to the qualifications of the applicant, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.

Proskauer is committed to providing a work environment that includes equal opportunity without regard to race, color, gender, age, creed, sex, religion, national origin, disability (physical or mental), marital status, citizenship, ancestry, sexual orientation, gender identity and gender expression, or any other legally protected status.