Administrative Assistant

Overview

The Administrative Assistant position enables efficient program operations through administrative support functions within a designated area, region, or service line.

Responsibilities

GENERAL OFFICE CLERK / RECEPTION / SECRETARY REPORTS TO: DIRECTOR OF NURSING POSITION QUALIFICATIONS:  High school graduate or equivalent  Knowledge of and willingness to learn basic office procedures and use of equipment  Willing to learn basic skills required for specific duties DUTUES:  Maintain confidentiality regarding all agency records  Maintain office filing systems, Files all documents appropriately  Answers multiple phone lines politely with professionalism and transfers or relays messages to appropriate person/department  Responsible for keeping copies of all documents stocked  Responsible for preparing new admission packets and new employee application packets  Prepare new client charts, i.e. print and label  Scan appropriate pages from new client charts into generations and distribute appropriate copies of documents to office staff and RN supervisor  Gathers, collates and distributes incoming mail as needed  Organizes files and supplies  Assists with inventory and ordering of office supplies. Organizes and put away all delivered office supplies  General housekeeping duties as requested  Copy, print and track caregiver in-services for the year  Address and send birthday cards and sympathy cards monthly for care givers and clients  Greet everyone that comes in the door politely with professionalism  Break down, file and audit discharged clients charts  Assist HR with needs as necessary (ex. Assist new employee applicant with application process)  Bag and maintain stock of gloves for caregivers  Other duties as assigned by the Director of nursing/Administrator

Qualifications

High School Diploma or equivalent

1 year experience in an office environment, preferably in a human services field

Proficiency with computer applications and productivity software

Attention to detail and professionalism in the workplace

Occasional travel may be required

GENERAL OFFICE CLERK / RECEPTION / SECRETARY REPORTS TO: DIRECTOR OF NURSING POSITION QUALIFICATIONS:  High school graduate or equivalent  Knowledge of and willingness to learn basic office procedures and use of equipment  Willing to learn basic skills required for specific duties DUTUES:  Maintain confidentiality regarding all agency records  Maintain office filing systems, Files all documents appropriately  Answers multiple phone lines politely with professionalism and transfers or relays messages to appropriate person/department  Responsible for keeping copies of all documents stocked  Responsible for preparing new admission packets and new employee application packets  Prepare new client charts, i.e. print and label  Scan appropriate pages from new client charts into generations and distribute appropriate copies of documents to office staff and RN supervisor  Gathers, collates and distributes incoming mail as needed  Organizes files and supplies  Assists with inventory and ordering of office supplies. Organizes and put away all delivered office supplies  General housekeeping duties as requested  Copy, print and track caregiver in-services for the year  Address and send birthday cards and sympathy cards monthly for care givers and clients  Greet everyone that comes in the door politely with professionalism  Break down, file and audit discharged clients charts  Assist HR with needs as necessary (ex. Assist new employee applicant with application process)  Bag and maintain stock of gloves for caregivers  Other duties as assigned by the Director of nursing/Administrator

High School Diploma or equivalent

1 year experience in an office environment, preferably in a human services field

Proficiency with computer applications and productivity software

Attention to detail and professionalism in the workplace

Occasional travel may be required