Sr Administrative Assistant

Annual Wage Range: $60,152.00 - $82,709.00 Other Compensation: Eligibility for the Short-Term Incentive program and other applicable bonuses Benefits: U.S. Employee Benefits Summary (grace.com)

Grace, a Standard Industries company, is a leading global supplier of catalysts, engineered materials and fine chemicals. We provide innovative products, technologies and services which our customers use to manufacture everyday products like renewable fuels, pharmaceuticals, toothpaste, cosmetics, food packaging, beer, edible oils and more. Our thousands of employees help shape a better future at our global headquarters in Columbia, MD and locations worldwide.

Job Description

The Grace Baton Rouge Plant encompasses R&D and manufacturing capabilities. A dedicated team of engineers, chemists, researchers, and technologists perform fundamental research and product development in laboratories, pilot plant, scale-up, as well as full-scale manufacturing which runs 24/7/365.

The Senior Administrative Assistant provides senior level administrative support for a diverse and highly effective team at the Grace Baton Rouge Plant

This role reports to the Plant Manager. The Baton Rouge Plant is a 24/7 365-day manufacturing facility.

Responsibilities

Provide HR support on I-9s, onboarding / orientation, interview packets, personnel folders, career fairs, and other employee related events

Process and submit hourly biweekly payroll and involved in Kronos

Provide support for purchasing related activities with good receipts and invoice consolidation in Ariba and SAP

Manage Purchasing Card expense reports and Travel & Expense reports

Lead employee committees, other onsite events, plus volunteer events outside plant

Manage absences and vacation calendar and assists site leadership team

Coordinate plant visits and visitors including meeting room and lunch arrangement

Provide plant wide announcements and communications

Physical Requirements and Environment

Must be able to stand, walk, sit, climb, balance, stoop, kneel, crouch, crawl, and climb stairs and ladders over 100 ft.

Must be willing to wear PPE (Personal Protective equipment) including but not limited to hard hat, protective eyewear, steel-toed boots, hearing protection, Level A suit, full face respirator

Required Qualifications

H.S. Diploma with a minimum of 5 years of administrative assistant experience.

Experience with Microsoft Office

Experience planning, prioritizing and organizing a diverse workload in a fast-paced environment

Experience working with confidential information

Preferred Qualifications

Associate or Bachelor’s degree

Experience using Ariba and SAP procurement module

Experience using Kronos

Benefits

Benefits

Medical, Dental, Vision Insurance

Life Insurance and Disability

Grace Wellness Program

Flexible Workplace

Retirement Plans

401(k) Company Match

Paid Vacation and Holidays

Parental Leave

Tuition Reimbursement

Company Donation Match Program

U.S. Employee Benefits Summary (grace.com)

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Grace is not accepting unsolicited assistance from search firms for this employment opportunity. Please, no phone calls or emails. All resumes submitted by search firms to any employee at Grace via email, the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of Grace. No fee will be paid in the event the candidate is hired by Grace as a result of the referral or through other means.