Executive Administrative Assistant
Springborn Staffing
Portland, ME · Posted October 1, 2026
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About the job
Executive Assistant to the CEO
Portland, Maine (Hybrid) Full-Time | Executive-Level Opportunity
Position Overview
An established and growing technology-focused organization is seeking an experienced Executive Assistant to serve as a strategic partner to the CEO. This is not a traditional administrative role. The successful candidate will play a key role in supporting executive leadership, coordinating high-priority initiatives, managing cross-functional projects, and helping drive organizational growth.
This position offers significant visibility across the business and a long-term opportunity for increased leadership responsibility.
Key Responsibilities
Serve as a trusted partner to the CEO, managing priorities, communications, scheduling, and executive workflow.
Coordinate and track complex initiatives involving multiple departments and external stakeholders.
Maintain project plans, monitor deadlines, and provide regular progress updates.
Prepare executive correspondence, presentations, reports, meeting materials, and briefing documents.
Capture decisions, action items, and follow-up activities from executive meetings.
Act as a liaison with attorneys, accountants, consultants, strategic partners, and other external advisors.
Organize and maintain confidential corporate records, contracts, and documentation.
Support board, governance, and leadership reporting activities.
Assist with the implementation of strategic growth initiatives and special projects.
Qualifications
7+ years of experience supporting a CEO, founder, or senior executive.
Demonstrated success managing complex projects with multiple stakeholders.
Exceptional organizational skills and attention to detail.
Strong written and verbal communication skills.
Proven ability to handle confidential information with professionalism and discretion.
Experience working with executive teams, boards, investors, advisors, or corporate governance activities is highly desirable.
Advanced proficiency with Microsoft 365, including Outlook, Teams, Word, Excel, and SharePoint.
Bachelor's degree or equivalent professional experience preferred.
Desired Attributes
Highly proactive with a strong sense of ownership and accountability.
Able to thrive in a fast-paced, evolving environment.
Excellent judgment and problem-solving skills.
Strong relationship-builder who can effectively interact with senior leaders and external partners.
Interested in taking on increasing responsibility and contributing to long-term organizational growth.
Compensation & Benefits
Competitive executive-level compensation and comprehensive benefits package, commensurate with experience.