Legal Administrative Assistant

Philadelphia, PA

Summary

A well-regarded national law firm seeks a highly professional Legal Administrative Assistant for their Philadelphia office. The ideal candidate will be a detail-oriented, people-focused professional with strong organizational skills who thrives in a fast-paced legal environment and enjoys supporting a dynamic team of attorneys.

Responsibilities

Type, format, and proof correspondence, emails, and other legal documents

Manage multiple attorneys’ calendars and travel schedules

Handle new client/matter intake and conflict searches

Process attorney expense reimbursements and vendor invoices using the firm’s reimbursement software system

Manage files and maintain all relevant document inclusions

Act as an executive assistant handling confidential matters and communicating with clients

Review client invoices and assist with client billing projects (preferred)

Perform other administrative duties as needed and assigned

Qualifications

Minimum 5–7 years of relevant experience directly supporting multiple attorneys, preferably in a law firm setting

Strong organizational skills with meticulous attention to detail and ability to prioritize multiple tasks seamlessly

Expert-level written and verbal communication skills

Strong decision-making capability

Ability to work independently as well as in a team setting

Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint), with particular expertise in Outlook

Experience with the following programs is beneficial: Interaction, iManage, Chrome River, InTapp, and internet search engines

Willingness to learn new technology and systems as introduced