Project Assistant

A well-known law firm is seeking a Project Assistant (Administrative Assistant) to support a team of Legal Assistants in a collaborative, professional environment. This is a great opportunity for someone who is highly organized, detail-oriented, and eager to learn and grow within a long-term role.

The firm is known for its amazing culture, positive work environment, and supportive team atmosphere , making it a place where employees can build strong professional relationships while developing their skills.

Downtown Austin (On-site) | $45-55k | Direct Hire

Responsibilities:

Preparing, organizing, printing, and assembling documents and materials for Board meetings

Preparing documents for signatures and final approval

Drafting and formatting routine correspondence and documents

Proofreading and editing documents for accuracy, grammar, formatting, and consistency

Maintaining organized client files, records, calendars, directories, and other reference materials

Conducting research and gathering, summarizing, and organizing information

Creating and maintaining transcript files related to water district creations, elections, annexations, and land transactions

Communicating with counties, clients, consultants, and internal teams by phone and email to obtain necessary documentation

Following up independently on outstanding items and managing multiple projects with varying deadlines

Assisting with board meeting materials and other administrative projects

Providing occasional transcription support

Making occasional local trips to obtain signatures, notarizations, or other documents

Taking on additional responsibilities as you become more familiar with the Legal Assistants’ work and client needs

Qualifications Associate’s degree required

2+ years of full-time professional office experience preferred

Strong proficiency with Microsoft Office, particularly Word, Outlook, and Excel

Experience proofreading and editing documents

Strong verbal and written communication skills

Ability to learn quickly, prioritize competing deadlines, and manage multiple projects

Strong organizational and problem-solving skills

Legal experience is not required; backgrounds in administrative support, education, school systems, or similar environments can be a strong fit

Must be willing to obtain and maintain a Notary Public commission upon hire

Highly organized and detail-oriented

A strong proofreader with excellent writing and communication skills

Able to manage multiple priorities and deadlines

Flexible and adaptable in a fast-paced, deadline-driven environment

#HPIND