Administrative Coordinator

STS Technical Services is hiring an Administrative Coordinator in Milwaukee, Wisconsin.

This role serves as the first point of contact for employees, visitors and candidates while supporting day-to-day front desk operations and providing administrative assistance to the HR team.

The ideal candidate is organized, professional and comfortable balancing phone inquiries, visitor coordination, access requests and administrative responsibilities in a busy manufacturing environment.

Position Overview

The Administrative Coordinator will manage front desk operations while supporting HR with administrative tasks, meeting coordination, filing, data entry and document preparation.

Reporting to the HR Manager, this position plays an important role in creating a professional and welcoming experience for employees, visitors and candidates while helping keep daily site operations organized and efficient.

Front Desk & Visitor Experience

Greet employees, visitors and candidates as they arrive

Provide a professional and welcoming first point of contact

Maintain accurate visitor sign-in and sign-out records

Support site security and compliance requirements through accurate visitor documentation

Maintain the appearance and general organization of the reception area throughout the day

Phone & Inquiry Management

Manage front desk phone lines

Answer and route incoming calls promptly and professionally

Respond to general questions from employees, visitors and candidates

Serve as a reliable point of contact for routine site-related inquiries

Route complex or HR-specific questions to the appropriate team member

Access & Logistics

Support employee and visitor badge requests

Assist with building access coordination

Coordinate incoming mail and deliveries

Manage outgoing mail and shipments

Help ensure deliveries and correspondence reach the appropriate recipients

Administrative & HR Support

Support the HR Coordinator with administrative tasks

Assist with HR and site-level meeting preparation

Support event setup including room preparation and materials

Assist with filing and document organization

Complete data entry as needed

Prepare documents in support of HR operations

Qualifications

Previous experience in a front desk, receptionist or administrative support role

Professional and friendly demeanor

Strong customer service skills

Ability to manage multiple phone lines

Ability to handle in-person inquiries while managing other front desk responsibilities

Strong organizational skills

Strong attention to detail

Ability to maintain accurate visitor logs and access records

Ability to handle sensitive or confidential situations with discretion

Proficiency with Microsoft Outlook

Proficiency with Microsoft Word

Proficiency with Microsoft Excel

High school diploma

Ability to work onsite full-time in a manufacturing environment

Preferred Qualifications

Bilingual Spanish skills

Some college education

About STS Technical Services

STS Technical Services is a Top 100 Staffing Firm that partners with leading aerospace, manufacturing, defense and industrial organizations across the United States. We connect skilled professionals with career opportunities where their experience can make an immediate impact.

Apply Today

If you have front desk or administrative support experience and enjoy creating an organized, professional and welcoming environment, apply today to join STS Technical Services as an Administrative Coordinator in Milwaukee, Wisconsin.

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