Legal Assistant

About the Opportunity

A well-established law firm is seeking a detail-oriented, dependable, and team-focused Family Legal Assistant to support a busy Family Law practice. This position is based in Kennebunk , Maine, with occasional travel to Brunswick required .

The ideal candidate is organized, proactive, and comfortable managing multiple priorities while maintaining accuracy and professionalism. This role is perfect for someone who enjoys supporting attorneys and clients, thrives in a collaborative environment, and takes pride in keeping matters moving forward efficiently.

Key Responsibilities

You will provide day-to-day support to the Family Law team, helping ensure client matters remain organized and on track.

Opening and closing client matters in case management and CRM systems

Maintaining accurate electronic and physical files

Processing and organizing court documents, scheduling notices, calendars, and client records

Monitoring shared inboxes and processing incoming emails, documents, and system integrations

Preparing, proofreading, and formatting legal documents and correspondence using templates and attorney direction

Preparing, filing, and tracking motions and other court filings

Communicating with courts, agencies, vendors, clients, and prospective clients via phone and email

Scheduling meetings and appointments and managing attorney calendars

Assisting with client communications, follow-up, billing, and timekeeping procedures

Providing general administrative support, including scanning, copying, filing, and mailing correspondence

Collaborating with team members to ensure efficient office operations

The successful candidate will:

Be highly organized and detail-oriented

Demonstrate strong follow-through and reliability

Manage multiple priorities while maintaining accuracy

Communicate clearly, professionally, and respectfully

Possess a positive, team-first attitude

Treat clients and colleagues with patience, empathy, and professionalism

Thrive in a fast-paced environment where priorities can change

Be able to accommodate occasional travel between the firm's office locations

Requirements:

Minimum of 1 year of experience in a professional office environment

Legal office experience preferred but not required

Experience with scheduling, document preparation, calendar management, email management, and administrative support

Ability to learn and utilize case management and CRM software

Proficiency with Mac OS, Apple Mail, and Google Workspace

Strong written and verbal communication skills

Excellent computer and typing skills

Benefits Include:

Health insurance

Vision insurance

Dental insurance

401(k) with employer match

Supportive and collaborative work environment

Professional development and growth opportunities

Why Join Us?

Our client prides itself on providing exceptional client service and believes that begins with hiring exceptional people. Every member of the team plays an important role in delivering high-quality legal services while creating a positive experience for clients.

If you're dependable, organized, compassionate, eager to learn, and looking to grow your career in a professional legal environment, we'd love to hear from you!