Executive Assistant to the President & CEO

Reston, VA, About FBLA Future Business Leaders of America (FBLA) is one of the nation’s largest business-focused career student non-profit organizations, dedicated to inspiring and preparing students for success in business and leadership. With 85 years of history, FBLA serves more than 230,000 middle school, high school, and collegiate members through innovative programs, competitive events, leadership development, and real-world career preparation. Based in Reston, Virginia, FBLA’s National Center supports a nationwide network of members, educators, state associations, and partners. Position Overview The Executive Assistant to the President & CEO provides high-level administrative and organizational support to the President & CEO, supports the FBLA Board of Directors, and coordinates Executive Office activities that contribute to the effective operation of the National Center and broader organization. This highly visible role requires exceptional organization, judgment, discretion, responsiveness, customer service, and follow-through. The Executive Assistant anticipates needs, takes initiative, and helps ensure information, meetings, projects, deadlines, and administrative priorities move forward effectively across the enterprise. Position Duties and Responsibilities President & CEO Support

Provide primary administrative support to the President & CEO, including complex calendar management, scheduling, meeting coordination, and travel. Proactively manage and prioritize meeting requests, appointments, commitments, and competing demands on the CEO’s time. Anticipate what the CEO will need for upcoming meetings, decisions, travel, and engagements and ensure materials and information are prepared in advance. Ensure the CEO is prepared for meetings and engagements with appropriate agendas, briefing information, background, presentations, and supporting materials. Coordinate travel arrangements, itineraries, registrations, logistics, and related documentation. Draft and coordinate routine correspondence and communications on behalf of the CEO. Track commitments, decisions, deadlines, and follow-up items and proactively ensure they are addressed. Respond to requests and inquiries directed to the Executive Office in a timely, professional, and service-oriented manner. Identify scheduling, logistical, or administrative issues before they become problems and take appropriate action to resolve them. Handle confidential and sensitive information with a high level of discretion and professionalism.

Board of Directors & Governance Support

Serve as the primary administrative liaison to the FBLA Board of Directors in coordination with the President & CEO and Board Chair. Provide Board members with timely, responsive, and professional support and communication. Coordinate Board and committee meetings, calendars, travel, logistics, materials, and communications. Anticipate Board meeting and member needs and ensure information, materials, and logistics are addressed in advance. Support preparation and timely distribution of Board agendas, reports, meeting materials, and governance documents. Maintain Board rosters, calendars, records, policies, and other governance-related information. Track Board and committee decisions, action items, deadlines, and follow-up. Coordinate Board member onboarding, orientation, meetings, conferences, and other engagement activities. Work across the National Center to coordinate Board-related reports, information, and materials and ensure they are completed accurately and on schedule.

Executive Office & Enterprise Coordination

Coordinate Executive Office activities that support the effective operation of the National Center and broader organization. Help connect information, schedules, projects, deadlines, and follow-up across teams to support effective organizational coordination and enterprise-wide operations. Coordinate Leadership Team meetings, staff meetings, planning sessions, organization-wide activities, and other CEO-led meetings, including agendas, materials, logistics, and follow-up. Use strong project management practices and tools to organize projects, track milestones and deliverables, monitor deadlines, and support accountability and follow-through. Track key organizational dates, commitments, deliverables, and administrative needs and proactively follow up with the appropriate individuals. Coordinate information and materials from across the organization needed for CEO meetings, Board activities, organizational priorities, and external engagements. Help ensure requests and information flowing through the Executive Office are acknowledged, directed appropriately, and followed through in a timely manner. Coordinate Executive Office support for organization-wide initiatives, special projects, events, visitors, and other activities as assigned. Maintain key Executive Office calendars, records, files, project plans, and administrative systems that support effective organizational coordination. Work collaboratively across departments to support communication, alignment, and efficient execution of shared administrative and operational needs. Identify opportunities to strengthen systems, workflows, communication, and administrative processes that improve efficiency across the organization. Leverage technology, automation, artificial intelligence (AI), and other digital tools to streamline workflows, reduce manual processes, improve information management, and increase productivity and efficiency.

Supervision Responsibilities: Direct Reports: None Other Duties This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Physical Requirements Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times. Travel Requirements Travel is required to support Board meetings, national conferences, and other organizational activities. The role requires flexibility to travel and to support events on behalf of the association, including occasional evenings and weekends. ADA Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions of this position. Education, Experience, Knowledge, and Skill Requirements:

Bachelor’s degree preferred or equivalent combination of education and relevant experience. Five or more years of progressively responsible administrative or executive support experience preferred, including experience supporting a senior executive. Experience supporting a Board of Directors or governance activities is highly desirable. Strong project management skills, with the ability to organize multiple projects, manage timelines, track deliverables, and drive work to completion. Highly detail-oriented and deadline-driven, with exceptional organization, accuracy, and follow-through. Proactive and responsive, with demonstrated ability to anticipate needs, take initiative, solve problems, and respond in a timely and professional manner. Exceptional written and verbal communication skills, strong customer service orientation, sound judgment, and discretion in handling confidential information. Highly proficient with Microsoft 365, project management platforms, AI, automation, and other digital tools, with demonstrated ability to use technology responsibly to improve workflows and efficiency. Flexible and adaptable in a fast-paced environment, with availability for occasional evening and weekend work, travel, and additional onsite requirements. Commensurate with experience