Business Operations and AI Enablement Manager

Allvue Systems

New York, NY · Posted August 25, 2026

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About the job

About Allvue

We are Allvue Systems, the leading provider of software solutions for the Private Capital and Credit markets. Whether a client wants an end-to-end technology suite, or independently focused modules, Allvue helps eliminate the boundaries between systems, information, and people. We’re looking for ambitious, smart, and creative individuals to join our team and help our clients achieve their goals. Working at Allvue Systems means working with pioneers in the fintech industry. Our efforts are powered by innovative thinking and a desire to build adaptable financial software solutions that help our clients achieve even more. With our common goals of growth and innovation, whether you’re collaborating on a cutting-edge project or connecting over shared interests at an office happy hour, the passion is contagious. We want all of our team members to be open, accessible, curious and always learning. As a team, we take initiative, own outcomes, and have passion for what we do. With these pillars at the center of what we do, we strive for continuous improvement, excellent partnership and exceptional results. Come be a part of the team that’s revolutionizing the alternative investment industry. Define your own future with Allvue Systems!

Job Summary

This role owns the operational engine of the Legal department: how work comes in, how it gets prioritized, how it moves, and how we know whether any of it is working. You will design the intake and triage model, stand up the ticketing and matter management systems behind it, and apply our approved AI and automation tools to take manual effort out of the process.

You will be hands-on. This is not a software engineering role and you will not be writing production code, but you will be in the tools every day: building workflows, wiring automations, configuring AI assistants, and shipping working solutions rather than requirements documents. We are looking for someone who engineers solutions to business problems, meaning you can architect how a process should work, build most of it yourself in low-code and AI platforms, and know exactly when to pull IT in for the parts that need real engineering.

You will report to the Chief Legal Officer and work daily with IT, Security, Product, Revenue Operations, and business stakeholders across the company.

Responsibilities

Intake, triage, and prioritization

Design and run the intake model: request forms, routing logic, and self-service paths that get requests to the right person the first time

Build prioritization frameworks that weigh urgency, complexity, business impact, and risk, and apply them consistently

Establish service-level expectations and hold the process to them

Maintain visibility into workload, active matters, resource allocation, and team capacity

Recommend service delivery improvements that increase responsiveness and transparency for the business

Applying AI and automation

Identify where routine work can be automated or AI-assisted, and prioritize by real impact rather than novelty

Configure and deploy approved enterprise AI tools against document-heavy and repetitive tasks: request summarization, triage suggestions, document generation, first-pass review, and knowledge retrieval

Build automated approval workflows, routing rules, notifications, and escalation paths

Stand up AI-assisted knowledge access so the business can self-serve answers to routine questions

Stay current on emerging AI capabilities and translate them into practical, production-ready use cases for the team

Work within our AI governance framework alongside IT, Security, and Compliance, and design in appropriate human review given legal and risk requirements

Process design and governance

Map and redesign workflows end to end, from intake through completion

Eliminate friction points and manual handoffs, and build processes that scale with volume

Develop knowledge management frameworks, operational documentation, training materials, and process governance resources

Lead change management for new practices, technologies, and service delivery models

Systems and technology

Serve as the department's business owner and administrator for core platforms: ticketing, matter management, CLM, e-signature, knowledge management, and collaboration tools

Define requirements for integrations across Salesforce, Jira, CLM, and adjacent systems, and partner with IT to deliver them

Partner with IT, Security, Product, and Revenue Operations to improve data flow between systems

Translate business needs into clear technical requirements, and technical constraints into plain language for the Legal team

Reporting and insights

Define and maintain dashboards and operational reporting for the department

Establish KPIs including request volume, turnaround time, workload distribution, service-level attainment, and efficiency measures

Use the data to find bottlenecks and deliver cycle-time analysis

Deliver reporting and insights to the CLO and executive leadership to support planning and resource decisions

Maintain visibility into outside counsel and vendor spend: matter budgets, invoice trends, rate changes, and budget-to-actual performance

Adoption and enablement

Train stakeholders and drive real adoption of new tools and workflows

Write clear documentation, playbooks, and self-service guidance

Track adoption metrics: usage, time saved, error reduction, and self-service rate

What Success Looks Like

In your first year, you will have:

Replaced ad hoc intake with a structured, measurable request and triage process

Reduced manual effort measurably through automation and AI-assisted workflows

Given leadership real visibility into the department's workload through dashboards and reporting

Increased self-service so routine questions no longer require a lawyer

Applied AI responsibly and demonstrably improved team productivity

Helped position Legal as a data-driven business partner

Requirements

Bachelor's degree, or equivalent practical experience

2+ years in business operations, legal operations, legal project management, contract operations, or a similar process and systems ownership role

Demonstrated experience designing and implementing intake, triage, or request management processes that improved speed and scale

Hands-on experience configuring and administering workflow, ticketing, or work management platforms (for example: Jira, ServiceNow, Salesforce, Asana)

Demonstrated ability to build solutions yourself, not just specify them: automations, forms, routing rules, integrations, or dashboards you designed and shipped in low-code or automation platforms (for example: Power Automate, Zapier, Retool, Jira automation, UiPath)

Practical experience applying AI and automation tools to real business workflows, with results you can describe

Technical fluency sufficient to hold your own with IT and Security: you can read an API doc, reason about how systems and data connect, scope an integration, and tell the difference between what a tool can genuinely do and what a vendor claims

Experience building operational dashboards and KPI reporting, and using data to drive decisions

Advanced Excel, including data analysis, dashboard development, and executive reporting

Strong stakeholder management and influencing skills, including driving alignment across functions without formal authority

Proven ability to run multiple high-impact initiatives at once without sacrificing quality or responsiveness

Excellent written and verbal communication, including presenting recommendations to senior leadership

Experience leading change management and driving adoption of new tools and operating models

Working knowledge of process mapping, business process improvement, and project management methodology

Strongly Preferred

Experience supporting an in-house legal department

Experience in SaaS, technology, fintech, or another high-growth, data-driven environment

Familiarity with legal-specific platforms: CLM, matter management, e-billing, or legal intake tools

Comfort with light scripting or query work (SQL, Python, or similar) to pull and shape data, without needing it to be your primary skill

Practical fluency with enterprise AI assistants and document-centric AI tools, including prompt design and knowing where these tools fail

Awareness of legal risk considerations, including accuracy, auditability, confidentiality, and defensibility

How you work

Loves solving operational problems and instinctively questions inefficient processes

Builder by default: your first instinct is to prototype something, not to schedule a meeting about it

Enjoys building systems that other people actually use

Comfortable operating independently with a high degree of autonomy and accountability

Communicates effectively with both lawyers and technical teams

Balances creativity with disciplined execution

Energized by continuous improvement

Education/Certifications

Bachelor's degree

What We Offer

Health Coverage options along with other voluntary benefits

Enterprise Udemy membership with access to thousands of personal and professional development courses

401K with Company match up to 4% or Employee Pension plan

Competitive pay and year-end bonus potential

Flexible PTO

Charitable Donation matching, along with Volunteer and Voting PTO

Numerous team building activities to promote collaboration in a fun and fast-paced work environment

EEOC Statement

Allvue Systems provides equal employment opportunities (EEO) for all employees and applicants for employment. We recognize the real value of bringing people together from diverse backgrounds, experiences and perspectives - we don’t just accept difference, we celebrate and support it. We are committed to advancing these efforts through our strategies to hire, promote, create and support a diverse and inclusive environment throughout our workforce and workplace. It is our policy to prohibit discrimination and harassment of any type without regard to race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. In addition, Allvue will provide reasonable accommodations for qualified individuals with disabilities.