Accounts Payable Specialist

CSafe is seeking an Accounts Payable Specialist to manage vendor invoice and payment processing, vendor master data, VAT reclaims, and the AP month end close at our World Headquarters. If you are detail driven, thrive on deadlines, and enjoy solving puzzles hidden inside an invoice, this Monroe, Ohio hybrid role puts your AP expertise at the center of a growing international business. You will partner with global teams, serve as a primary contact for vendors, and help uphold strong internal controls. The Accounts Payable Specialist will report to the Controller.

CSafe offers the most comprehensive temperature-management packaging solutions for pharmaceutical cold chain shipping needs around the world to ensure patients receive life enhancing products. With a “patient-centered” focus, deep industry expertise and commitment to innovation, CSafe continues to deliver industry-leading solutions across multiple business segments. Our team operates with curiosity, humility, accountability and entrepreneurial spirit to deliver on our vision and mission.

What You Will Do

Process 100+ invoices weekly in the ERP and AP automation platform with accurate GL coding

Perform two and three way PO matching and resolve discrepancies with business partners and vendors

Route invoices for approval and process ACH, wire, check, and virtual card payments

Maintain vendor master data (Forms W9 and W8, banking details) and verify banking changes to prevent fraud

Manage payment templates and ACH debit controls in bank portals

Reconcile vendor statements and resolve open items, credits, and duplicate payments

Serve as the primary contact for external vendors and global teams on invoice and payment inquiries

Close out AP monthly, ensuring all invoices and payments are posted by cutoff

Manage and provide the AP aging, and research and resolve past due and aged items

Report on received but unapproved invoices to support accruals

Gather, compile, and submit VAT reclaim claims and track them through recovery

Prepare annual 1099 reporting and support sales and use tax review and internal and external audits

Train others on AP processes, policies, and procedures

Identify and drive AP process improvements and automation (for example, Medius and e-payments)

In office requirement – three (3) to four (4) days a week.

What You Bring

High school diploma or GED required; Associate’s degree in Accounting or equivalent preferred

4 to 5 years of full cycle AP experience; international, multi entity company experience preferred

Solid understanding of full cycle AP and basic accounting, with VAT reclaim experience

Working knowledge of Sage X3, Medius, and Excel (pivot tables, XLOOKUP)

Experience processing payments and pulling reports in bank portals

Strong written and verbal communication, with experience handling vendor inquiries and training others

Strong attention to detail and organization, and the ability to prioritize in a deadline driven environment

High integrity and the ability to maintain strict confidentiality

Why Join Us?

At CSafe, we foster an exciting, collaborative, and inclusive work environment that promotes both personal and professional growth. Here’s what we offer to our employees:

Paid Time OFF (PTO) starting at 25 days & Paid Holidays

Medical, Dental and Vision Insurance

401k with Employer Match

Group Life & Disability

Health Spending Account Options

Identity Protection

Employee Assistance Program

Travel Assistance Program

Financial Wellness Program

Tuition Reimbursement

Parental Leave

Referral Program

Gym Membership Reimbursement

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.