Dean|Fluor Office Administrative Assistant III

Overview

Dean|Fluor is looking for an Office/Administrative Assistant III to support the effort to preserve the condition and functionality of a critical government facility. The Administrative assistant position is responsible for providing day-to-day support for the management on site.

Responsibilities

The Office/Administrative Assistant III job responsibilities include but are not limited to:

Coordinates office activities and operations to secure efficiency and compliance to company policies and procedures. Make editing corrections to procedures as required and approved by managers.

Manages agendas/travel arrangements/appointments etc. for the upper management

Manages office visits, phone calls and correspondence (e-mail, letters, packages etc.)

Supports budgeting and bookkeeping procedures

Creates and updates records and databases with personnel, finance, security and other data

Tracks stocks of office supplies and places orders when necessary

Submits timely reports and prepares presentations/proposals as assigned

Reviews, obtains approval, and distributes Dean|Fluor procedures.

Assists Human Resources Manager, Security Officer, and Program Manager with administrative support as required.

Performs other duties as requested.

Qualifications

Required Skills:

Proven experience as an office administrator, office assistant or relevant role

Familiarity with office management procedures and basic accounting principles. Accounting or finance background will be considered a plus.

Outstanding communication and interpersonal abilities

Excellent knowledge of MS Office and internet-based applications, with proficiency in Microsoft Excel and Word.

Associates Degree with 2+ years experience or High School diploma coupled with 4+ years of experience in an office environment.

Ability to read and comprehend procedures and other printed and/or written material as it relates to the job.

You must possess a valid driver’s license and have reliable transportation to and from the job site.

Must comply with all company policies and procedures and adhere to company standards.

Must be a team player committed to working in a quality environment.

Requires excellent verbal, written, multi-tasking and presentation skills in English.

Ability to organize and prioritize workload with minimal supervision

Must be able to achieve and maintain security clearance

This position is considered sensitive and may require extensive background screening processes to meet current or future Network and/or government contract needs. Applicants and employees may be subject to and/or be required to meet specific background eligibility requirements in order to apply and maintain such positions.

Abilities:

Exposure to computer screens for an extended period of time.

Sitting for extended periods of time.

Reach by extending hands or arms in any direction.

Have finger dexterity in order to manipulate objects with fingers rather than whole hands or arms, for example, using a keyboard.

Listen to and understand information and ideas presented through spoken words and sentences.

Communicate information and ideas in speaking so others will understand.

Read and understand information and ideas presented in writing.

Apply general rules to specific problems to produce answers that make sense.

Identify and understand the speech of another person.