Executive Assistant III

Overview

Compensation We Offer

The initial compensation for this position ranges from $79,116 - $95,315 per year; depending on experience, location, and internal equity considerations.

Benefits We Offer

Benefits Eligibility starts on day ONE

We provide a robust benefits package which includes medical, dental, vision, See our Benefits Page HERE.

401K Employer Match up to 4%

Competitive Time Off Plans

Must meet eligibility requirements based on employment status

**Must meet eligibility requirements

Pay Range

$79,115 to $94,315 Job Summary

Performs the highest level of executive support for the CEO. responsible for independent decision making in assignments, coordination of activities with external contacts, Board members and agency staff. In the executive's absence, may act for the executive in providing direction or guidance to resolve immediate issues. Receives and distribute incoming documents, telephone inquiries, and other communication to the executive or other senior executives as appropriate. Manages special projects as assigned such as company-wide events and cross-functional policies and practices-related projects.

Responsibilities

Applies the highest level of confidentiality, recognizing the level of confidentiality necessary forvarious types of information.

Applies knowledge of agency practices and organizational requirements.

Participates in or leads activities at an agency level to help agency meet requirements or regulatory standards.

Receives and reviews significant communications to the agency; conducts research and analysisto support executive decision-making with relevant background information.

Edits agency documents for grammar, spelling and formatting. May recommend or alert executive to the need for revisions to documents based upon extensive knowledge of agency and outside organization contact and experience.

As a representative of the agency, maintains appropriate professional and courteous manner in communicating with members of outside agencies, vendors, youth and families.

Coordinates and manages special events.

Independently creates forms, reports, manuals, filing systems and the like in order to facilitate completion of agency business.

Acts as an informed source of company policies and procedures by answering questions or routing to appropriate employees for answers.

Handles administrative functions including budgets, ordering of office supplies and equipment, and performing or arranges for routine maintenance of basic office equipment.

Keeps track of all expenses and assist in conducting reconciliation and preparing reports on activities costs.

Works with colleagues at all levels of the organization.

Observes and participates in committees and continuous quality improvement activities as needed.

Other related responsibilities, as assigned, to support specific agency business needs.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

Associate of Arts or Science (A.A./A.S.) degree required or equivalent combination of education and experience in an executive administrative role.

Eight (8) years of progressively responsible executive administrative experience required.

Experience with Shorthand and efficient note taking required

Level of Contact with Children

Will not have unsupervised contact with children.

Requires full background check and TB exam.

Driving Priviledges

May be called upon to drive on agency business.

Needs acceptable MVR and appropriate insurance coverage.

Job Competencies

Administrative Acumen

Clerical Skills

Initiative

Integrity And Trust

Project Management

Physical Requirements

The work environment conditions as described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee may be required to use hands to handle or feel objects, tools or controls; reach with hands and arms; and taste or smell. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Driving Required Will not have unsupervised contact with children. Requires full background check and TB Exam. We are an Equal Opportunity Employer, which includes providing reasonable accommodations for individuals with a disability. We will consider for employment, qualified Applicants with Criminal Histories in a manner consistent with ordinance 184652 Sec.189.04 (a) and San Francisco Police Code, Article 49. Section 4905.

Applies the highest level of confidentiality, recognizing the level of confidentiality necessary forvarious types of information.

Applies knowledge of agency practices and organizational requirements.

Participates in or leads activities at an agency level to help agency meet requirements or regulatory standards.

Receives and reviews significant communications to the agency; conducts research and analysisto support executive decision-making with relevant background information.

Edits agency documents for grammar, spelling and formatting. May recommend or alert executive to the need for revisions to documents based upon extensive knowledge of agency and outside organization contact and experience.

As a representative of the agency, maintains appropriate professional and courteous manner in communicating with members of outside agencies, vendors, youth and families.

Coordinates and manages special events.

Independently creates forms, reports, manuals, filing systems and the like in order to facilitate completion of agency business.

Acts as an informed source of company policies and procedures by answering questions or routing to appropriate employees for answers.

Handles administrative functions including budgets, ordering of office supplies and equipment, and performing or arranges for routine maintenance of basic office equipment.

Keeps track of all expenses and assist in conducting reconciliation and preparing reports on activities costs.

Works with colleagues at all levels of the organization.

Observes and participates in committees and continuous quality improvement activities as needed.

Other related responsibilities, as assigned, to support specific agency business needs.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

Associate of Arts or Science (A.A./A.S.) degree required or equivalent combination of education and experience in an executive administrative role.

Eight (8) years of progressively responsible executive administrative experience required.

Experience with Shorthand and efficient note taking required

Level of Contact with Children

Will not have unsupervised contact with children.

Requires full background check and TB exam.

Driving Priviledges

May be called upon to drive on agency business.

Needs acceptable MVR and appropriate insurance coverage.