Executive Assistant – Global Operations

onsemi is seeking a highly organized and proactive Executive Administrative Assistant to provide confidential and comprehensive support to a Executive Vice President and their leadership team. In this role, you will be a critical partner, enabling executive efficiency through effective calendar management, operational coordination, and administrative excellence in a fast-paced, global environment.

Provide high-level, confidential administrative support to the EVP and leadership staff, ensuring seamless day-to-day operations

Manage complex and dynamic executive calendars, optimizing scheduling efficiency and prioritizing critical business needs

Coordinate domestic and international travel arrangements, including flights, accommodations, ground transportation, and visa/passport processing

Prepare, review, and submit expense reports in compliance with company policies and timelines

Plan and coordinate executive meetings, including agenda preparation, materials development, and follow-up actions

Organize and support internal and external meetings, including customer visits, conference room setup, and catering arrangements as required

Act as a primary point of contact for incoming communications (emails, calls, mail), ensuring timely responses and proper prioritization

Maintain and update organizational charts, contact lists, and departmental records

Manage TEAMS sites and support SharePoint access requests, content updates, and user permissions

Support cross-functional coordination by liaising with internal stakeholders, leadership teams, and external partners

Handle multiple projects simultaneously, ensuring timely execution and adherence to strict deadlines

Assist in purchase order creation, invoice tracking, and vendor coordination

Manage office operations, including supply inventory, ordering, and workspace/seat assignments

Coordinate IT equipment requests, onboarding/offboarding setup, and asset tracking

Prepare documentation for international shipments, including compliance with Global Transfer Systems (GTS) requirements

Drive process improvements to enhance administrative efficiency and effectiveness

Maintain the highest level of professionalism, confidentiality, and discretion at all times

Qualifications & Experience

Bachelor’s degree or equivalent relevant experience

Minimum 7+ years of experience supporting senior leadership, including VP or C-level executives

Proven experience managing complex calendars, travel logistics, and executive priorities in a fast-paced environment

Skills & Competencies

Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and collaboration tools

Strong organizational and time-management skills with exceptional attention to detail

Ability to work independently with minimal supervision while maintaining high productivity

Excellent problem-solving skills with a proactive, solution-oriented mindset

Strong interpersonal and communication skills, with the ability to interact effectively across all levels of the organization

High level of professionalism with a positive, approachable demeanor

Ability to prioritize competing demands and manage multiple stakeholders simultaneously

Adaptability and resilience in a rapidly changing, high-pressure environment

Strong sense of ownership, accountability, and commitment to delivering results

onsemi (Nasdaq: ON) is driving disruptive innovations to help build a better future. With a focus on automotive and industrial end-markets, the company is accelerating change in megatrends such as vehicle electrification and safety, sustainable energy grids, industrial automation, and 5G and cloud infrastructure. With a highly differentiated and innovative product portfolio, onsemi creates intelligent power and sensing technologies that solve the world’s most complex challenges and leads the way in creating a safer, cleaner, and smarter world.

More details about our company benefits can be found here:

https://www.onsemi.com/careers/career-benefits