Office Manager

Job Title: Office Manager

Job ID#63165

Description: Looking for a great career opportunity with a company history of more than 20 years of stability - and still growing...Our client is seeking an experienced Office Manager with good communication and motivation skills, as well as efficient multitasking and strong organizational skills.

Responsibilities:

Responsible for the efficient and effective management of the workflow of the entire office and recommend improvements to internal processes

Oversee daily office activities and provide directions and guidance to other staff (as needed).

Responsible for day-to-day coordination of the office and assuring all scheduling, calendars and appointments happen in a timely manner.

Work with principals in preparation of proposals and contracts

Excellent time management skills and ability to multi-task and prioritize work

Attention to detail and problem-solving skills

Excellent written and verbal communication skills

Strong organizational and planning skills in a fast-paced environment

Experience managing accounts receivables and accounts payable.

Maturity, tact, integrity and respect for client confidentiality

Excellent communication skills and thrives in a team environment

Able to multitask and prioritize efficiently to complete all daily duties

Organize and schedule meetings and appointments

Monitor and maintain office supplies inventory

Manage office communications - phone calls, emails, and traditional mail

Take initiative to solve problems independently and creatively

Multitask and demonstrate the ability to complete a variety of duties without letting anything fall through the cracks

Be the go-to person for maintenance, mailing, shipping, supplies and errands

Requirements:

Prepare and oversee contracts

Software Experience: Microsoft Office, QuickBooks & ProCore

Coordinate with DIR website (Prevailing Wage jobs) using LCP Tracker

Manage Lien Waivers

AR/AP oversight

Social Media Postings

Review Resumes for open positions.

Job Type : Full-time

Pay Rate : $25 - $28 per hour (DOE)

Location: Oakdale, CA.

Benefits:

Health Insurance

Paid Time Off

Dental Insurance

*Benefit Conditions - Waiting period may apply/Only full-time employees are eligible

Experience Required:

High Proficiency Google Suite MS Work, Excel and other office applications

Handle basic accounting (Quick Books), manage bank deposits, run payroll, internal reporting, accounts receivables, etc.

Office experience: 2-3 years (Preferred)

Company Culture

Detail-oriented -- quality and precision-focused

Stable -- traditional, stable, strong processes

People-oriented -- supportive and fairness-focused

Team-oriented -- cooperative and collaborative

Education

· High School Diploma or GED equivalent

ADA/FEHA: The Company will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990 and California’s Fair Employment and Housing Act.

EEO: This company is an Employment Equity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex or national origin. Qualified minorities, women and veterans are encouraged to apply.

California applicants: to see how we protect your data, visit our website at https://www.bbsi.com/privacy-notice-california-applicants .