Administrative Coordinator II

About Company:

Element U.S. Space & Defense stands at the forefront of testing innovation, serving as a trusted partner to NASA, the U.S. Department of Defense, government agencies, and prominent industry leaders across the space and defense sectors. Founded as NTS Technical Systems, our company brings over 60 years of experience and expertise in handling the most complex projects and programs in the world.

From centrifuge testing for the latest Mars rover, vibration testing for the Space Launch System (SLS), to environmental simulations for next-generation missiles, we are the pioneering partner for highly custom, end-to-end testing design and implementation. By advancing our state-of-the-art testing technologies, subject matter expertise, and service to critical missions, Element U.S. Space & Defense has become the go-to partner for ground-breaking industries.

What We Offer:

Growth & Development:

Opportunities for professional development and career advancement.

A collaborative and innovative work environment.

The chance to work on groundbreaking projects that shape the future of space and defense.

Benefits: Employees are eligible to participate in the benefits offered throughout their availability, including the following:

Medical, Dental, Vision, Short- and Long-Term Disability, Life Insurance, Flexible Spending Accounts

Seven (7) paid holidays and four (4) paid floating holidays, depending on your hire date

Paid Time Off (PTO), accrued biweekly

401k with employer match

Twelve (12) hours of Paid Volunteer Time Off (PVTO) each year

Tuition reimbursement and other employee programs

Flexible schedules offered at some of our labs

Monthly Lab Bonus plans (Based on position)

Salary: At EUSSD, compensation is determined through a comprehensive approach that considers candidate qualifications, role responsibilities, market benchmarks, and organizational needs. Pay may vary by location; for this position with potential eligibility for bonuses or commission depending on the role.

Summary:

Provides administrative and clerical support to lab. Relieves department managers and /or staff of standard administrative duties. Organize and coordinate office operations and procedures. Responsible for the efficient and smooth operation of the office space with special emphasis on assisting to provide a productive physical work environment.

Job Responsibilities:

Provides administrative support to Operations Department team to include general clerical tasks, i.e., typing, filing, mailings, Dax, etc.

Greets and receives visitors/calls in a professional, courteous, warm, and enthusiastic manner.

Escorts customers and foreign nationals around premises.

Responsible for set up of meetings and making sure the conference room is prepared to the presenter's request.

Places orders for office supplies based on department order forms; maintains adequate supply of basic office supplies, maintains an inventory of supplies for all copiers, fax machines, printers and postage machines and kitchen supplies.

Receives and provides notification to appropriate staff members of all deliveries and incoming faxes. Sorts company mail operates postage machines as needed.

Coordinates facility issues including equipment service calls and building maintenance.

Develop specific spreadsheet templates.

Data entry: transcribing from one format to another: measurements, weights, etc.

Provides customer with video/pictures in deliverable format.

Schedule travel for management.

Other duties as assigned.

Requirements:

HS Diploma or GED; AA degree preferred

2-4 years of related experience

Able to complete moderately difficult to complex administrative tasks

Intermediate understanding of office/clerical processes and procedures

Proficient MS Office skills; basic project management skills

Ability to perform recurring work independently

Good customer service and support

Good communication skills

Physical Requirements:

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; climb stairs; balance; stoop; kneel; crouch or crawl; talk or hear; taste or smell. The employee may occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

EEO Policy Statement:

It is the policy of Element US Space & Defense to offer Equal Employment Opportunity to all individuals without regards to race, creed, ancestry, color, sex, gender identity, sexual orientation, marital status, age, national origin, physical disabilities, pregnancy, childbirth, and related medical conditions.

Equal Opportunity Employer M/F/D/V