Litigation Legal Administrative Assistant #32590

Location: Boston Metro, MA | Hybrid – 2 remote days/week

Salary Range: $75K-$90K | Bonus eligible

Schedule: Full-time, 35-hour work week | Monday-Friday

Required: 3+ years of experience as a Litigation Administrative Assistant or in a comparable legal support role

Applicants must be authorized to work in the United States without sponsorship. This position is not eligible for employer-sponsored work authorization now or in the future.

About the Opportunity

A national litigation firm is seeking an experienced Legal Administrative Assistant to provide high-level administrative and litigation support to two busy partners, including a firm leadership partner, and two associates. This is an excellent opportunity for a detail-oriented legal professional who thrives in a fast-paced law firm environment and can confidently manage competing priorities, deadlines, and sensitive legal matters.

The firm is known for its collaborative culture, long-tenured employees, strong benefits, and commitment to inclusion. Recognized as one of Boston’s Best Places to Work in 2025 , the organization offers a supportive workplace with social events, opportunities for connection, and a strong team culture.

Required Qualifications & Skills

High school diploma

3+ years of experience as a Litigation Administrative Assistant or in a comparable legal support role

Experience supporting litigation attorneys in a law firm environment

Proficiency with Microsoft Office , including Word, Outlook, PowerPoint, and Excel

Experience with LexisNexis/File & Serve Xpress, Odyssey, PACER, ECF, iManage , or comparable legal document management and court filing systems

Knowledge of state and federal court rules and procedures , including Massachusetts Superior Court Rule 9A

Strong written and verbal communication skills

Excellent organization, attention to detail, and time management skills

Ability to prioritize multiple assignments and meet deadlines in a high-volume, fast-paced environment

Demonstrated problem-solving skills and ability to work independently and collaboratively

Reliable attendance, punctuality, and consistent follow-through

Professional approach to working with attorneys, clients, colleagues, courts, and external contacts

Key Job Functions

Provide comprehensive administrative and legal support to assigned attorneys and paralegals

Prepare, format, proofread, and finalize legal documents , including briefs, pleadings, correspondence, motions, discovery materials, and trial documents

Prepare documents and materials for litigation, discovery, and trial proceedings

File documents with state and federal courts using electronic filing systems

Maintain accurate client files , case records, and electronic documents

Manage attorney calendars in Microsoft Outlook , including appointments, deadlines, and court dates

Coordinate business travel , reimbursements, mileage, and related administrative tasks

Review and update attorney time entries , litigation codes, vendor invoices, check requests, and billing documentation

Assist with legal billing , including prebill review and coordination with the Billing Coordinator to ensure accurate client invoices

Submit and track conflict checks and other administrative processes

Provide professional and responsive client and telephone support

Assist attorneys and paralegals with trial preparation and other litigation-related projects as needed

Apply Today

Ready to take the next step in your legal career? Apply today to bring your litigation support expertise to a team that values your contributions.

Founded in 1969, JOHN LEONARD, a woman-owned business, is the premier staffing choice in Boston and beyond. We provide Temporary/Contract, Direct Hire, Temp-to-Hire, and Payroll services as part of our comprehensive service offerings. JOHN LEONARD is an equal opportunity employer committed to representation, belonging, and accessibility in the workplace. All applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.