Operations Coordinator – Weekday (Mon-Fri)

POSITION: Operations Coordinator, Weekday

REPORTING TO: Founder

STATUS: Independent Contractor, Monthly Retainer ($1,500/month)

LOCATION: Remote (US)

SCHEDULE: Monday through Friday, with occasional evening check ins (EST) only on nights with a live proposal in progress

START DATE: ASAP

About the role:

We are a luxury marriage proposal planning and photography company based in NYC, and we are looking for a detail obsessed Operations Coordinator to run the weekday engine of our business. This is a high trust, high autonomy role for someone who thrives on structure, follows through without being chased, and genuinely enjoys the behind the scenes choreography that makes a proposal day go perfectly.

What you will own:

Respond to every new lead within 24 hours, every time. Secure and book proposal venues through phone, text, and email outreach, negotiating access, and locking in signed agreements and payment. Coordinate calendars and vendors across every active proposal in the pipeline. Enforce checkout and invoicing deadlines same day, no exceptions. Keep Dubsado clean and current, with accurate client records, workflows, and payment status. Handle the day to day administrative work that keeps the business running smoothly. Join an occasional evening check in (EST) on nights when a proposal is actually happening.

This role would be ideal for someone who:

Has real experience in client services, event coordination, or operations. Is based in or willing to work US Eastern hours. Communicates clearly and promptly, and does not let things fall through the cracks. Can hold a high bar without hand holding.

To apply:

Email with your resume, a short video introduction, and your Enneagram type. Subject line: Your Name, Operations Coordinator Weekday Application.