Administrative Assistant to the Wesleyan Honors Academy

Job description:

Wesleyan Honors Academy (WHA), Nebraska Wesleyan University's dual enrollment program, is seeking a full-time administrative assistant due to program growth. The administrative assistant works closely with the program director to process and manage student registration for dual enrollment courses and communicates regularly with parents, students, high school counselors, and dual enrollment instructions, primarily through email and phone calls. The WHA Administrative Assistant also aids in processing payments, planning and preparing for events, and assisting the program director in onboarding teachers. This position requires strong technology and communication skills, including the ability to deliver focused and personalized support to students, families, and school personnel.

Required skills/knowledge:

Proficiency in Microsoft Office software, especially Excel and Outlook. Basic proficiency in Excel (data entry, formatting, sorting, filtering, simple formulas) is expected. The candidate should also have the ability to increase to intermediate proficiency through direct instruction and independent learning.

Ability to maintain a high level of confidentiality

Experience in or ability to learn various software systems, such as CRM and LMS solutions, project management, educational records, and financial and record-keeping

Excellent public relations and communications, both by phone and email

Ability to problem-solving and prioritize tasks with minimal guidance

Strong organizational skills with attention to detail

Strong writing ability and typing skills

Ability to use a photocopier, scanner, and landline telephone

Confidence in skills and ability, while still knowing when to ask for help/clarification

Preferred skills/knowledge:

Experience with secondary education and undergraduate college education within the past five years (as a student, parent, and/or employee)

Knowledge of dual enrollment programs

Minimum qualifications:

Associate's degree or coursework/training related to business administration; Preferred bachelor's degree

Experience in a clerical position in an office setting; Preferred experience in education environments

Job duties:

Process student dual enrollment registration using existing processes

Organize and maintain student information related to dual enrollment

Communicate with students, parents, and counselors to correct or confirm student information errors or discrepancies

Respond to outreach regarding the dual enrollment program and involving others when necessary

Create and manage spreadsheets, run reports, and manage databases

Compose emails to individuals and to groups in order to distribute or collect the necessary information

Assist with events and activities

Coordinate with other departments within the university, as related to the dual enrollment program

Assist in processing instructor applications and onboarding

Process payments and reimbursements

Provide personalized support to dual enrollment students, their families, and teachers

Other duties as assigned by the Program Director

Salary and Benefits

NWU offers a competitive wage and comprehensive benefits plan including Health Insurance, Life Insurance, Disability benefits, Retirement, five weeks of paid time off per year with vacation and holidays, and 100% tuition discount for dependents after one year of service.

DOE/Q

How to Apply

To apply, please upload a cover letter, resume or curriculum vita, and the names of three professional references at the following URL: https://nebrwesleyan.applicantpro.com/jobs/ . NWU encourages applicants to address how one or more of NWU's Core Values align with their personal values and characteristics and/or how they would contribute to them at NWU in their cover letter or a separate document. Review of applications will begin immediately and continue until the position is filled.