Accounts Receivable Specialist

QXO is a leading distributor and installer of building products serving an $800 billion market. The company’s mission is to modernize the building products industry through advanced technology and a best-in-class customer experience. QXO is North America’s largest distributor and installer of insulation, the second-largest distributor of roofing products, the second-largest publicly traded distributor of lumber and building materials, and the largest distributor of waterproofing products. The company is targeting $50 billion in annual revenue within the decade through accretive acquisitions and organic growth. For more information, visit QXO.com.

What you'll do:

The Accounts Receivable Specialist supports accounts receivable, billing, and payment processing activities to ensure accurate and timely financial transactions. This role maintains project and customer records, prepares invoices and payment applications, monitors outstanding payments, and works closely with customers, Sales, Field Operations, and internal teams to resolve billing discrepancies.

The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple billing activities and deadlines in a fast-paced environment.

Accounts Receivable and Billing

Prepare, process, and submit customer invoices and billing documentation accurately and on schedule

Prepare and submit monthly multifamily payment applications through customer portals or email

Process daily single-family billing through applicable customer systems and portals

Monitor outstanding invoices and payments and communicate with branches, builders, and customers regarding payment status

Update and maintain accurate customer payment information

Partner with Sales and internal teams to research and resolve billing discrepancies

Maintain accurate accounts receivable and billing records

Project and Contract Administration

Set up new projects and maintain current project information within company databases and systems

Maintain contracts, change orders, and related project documentation

Create Schedules of Values and upload required information to customer portals

Ensure project and billing information remains complete, accurate, and current

Maintain organized electronic records and supporting documentation

Installer Payment Support

Receive, track, and process installer payment applications

Verify project and field progress prior to processing payments

Create orders and purchase orders required for labor-payment processing

Maintain accurate installer payment documentation

Monitor installer insurance requirements and request Certificates of Insurance when necessary

Reporting and Cross Functional Support

Prepare and run weekly scheduling and payment-related reports

Maintain project scheduling information and support Field Managers with project documentation

Communicate effectively with Sales, Field Operations, branches, builders, installers, and Accounting personnel

Research and resolve discrepancies involving billing, project information, or payment documentation

Support month-end and other accounting activities as assigned

Perform additional duties and projects as needed

What You’ll Bring

Strong attention to detail and commitment to accuracy

Excellent organizational and time-management skills

Strong written and verbal communication abilities

Ability to manage multiple priorities and deadlines

Strong analytical and problem-solving skills

Ability to communicate professionally with customers and internal partners

Ability to work independently while contributing effectively within a team

Strong computer and data-entry skills

Commitment to maintaining confidential financial and business information

What you'll bring:

Preferred Qualifications

High school diploma or equivalent required

1–2 years of accounting, accounts receivable, billing, or related experience preferred

Experience with construction, project, or multifamily billing is a plus

Proficiency with Microsoft Office applications, particularly Excel

Experience working with customer billing portals, accounting systems, or ERP software preferred

Work Environment and Requirements

Work is performed primarily in an office environment

Frequent computer, telephone, data-entry, and financial documentation work

Ability to sit and work at a computer for extended periods

Frequent interaction with Accounting, Sales, Field Operations, customers, builders, and installers

Ability to manage recurring billing deadlines and multiple project priorities

Position may require additional hours during month-end or other peak accounting periods

What you'll earn:

401(k) with employer match

Medical, dental, and vision insurance

Paid Time Off

Benefits for union‑represented roles are determine d by the applicable collective bargaining agreement and may differ from standard company benefits.

QXO is an Equal Opportunity Employer. We value diversity and do not discriminate on the basis of race, color, religion, gender or sexual orientation , national origin, age, disability, or any other protected status.

The Accounts Receivable Specialist supports accounts receivable, billing, and payment processing activities to ensure accurate and timely financial transactions. This role maintains project and customer records, prepares invoices and payment applications, monitors outstanding payments, and works closely with customers, Sales, Field Operations, and internal teams to resolve billing discrepancies.

The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple billing activities and deadlines in a fast-paced environment.

Accounts Receivable and Billing

Prepare, process, and submit customer invoices and billing documentation accurately and on schedule

Prepare and submit monthly multifamily payment applications through customer portals or email

Process daily single-family billing through applicable customer systems and portals

Monitor outstanding invoices and payments and communicate with branches, builders, and customers regarding payment status

Update and maintain accurate customer payment information

Partner with Sales and internal teams to research and resolve billing discrepancies

Maintain accurate accounts receivable and billing records

Project and Contract Administration

Set up new projects and maintain current project information within company databases and systems

Maintain contracts, change orders, and related project documentation

Create Schedules of Values and upload required information to customer portals

Ensure project and billing information remains complete, accurate, and current

Maintain organized electronic records and supporting documentation

Installer Payment Support

Receive, track, and process installer payment applications

Verify project and field progress prior to processing payments

Create orders and purchase orders required for labor-payment processing

Maintain accurate installer payment documentation

Monitor installer insurance requirements and request Certificates of Insurance when necessary

Reporting and Cross Functional Support

Prepare and run weekly scheduling and payment-related reports

Maintain project scheduling information and support Field Managers with project documentation

Communicate effectively with Sales, Field Operations, branches, builders, installers, and Accounting personnel

Research and resolve discrepancies involving billing, project information, or payment documentation

Support month-end and other accounting activities as assigned

Perform additional duties and projects as needed

What You’ll Bring

Strong attention to detail and commitment to accuracy

Excellent organizational and time-management skills

Strong written and verbal communication abilities

Ability to manage multiple priorities and deadlines

Strong analytical and problem-solving skills

Ability to communicate professionally with customers and internal partners

Ability to work independently while contributing effectively within a team

Strong computer and data-entry skills

Commitment to maintaining confidential financial and business information

Preferred Qualifications

High school diploma or equivalent required

1–2 years of accounting, accounts receivable, billing, or related experience preferred

Experience with construction, project, or multifamily billing is a plus

Proficiency with Microsoft Office applications, particularly Excel

Experience working with customer billing portals, accounting systems, or ERP software preferred

Work Environment and Requirements

Work is performed primarily in an office environment

Frequent computer, telephone, data-entry, and financial documentation work

Ability to sit and work at a computer for extended periods

Frequent interaction with Accounting, Sales, Field Operations, customers, builders, and installers

Ability to manage recurring billing deadlines and multiple project priorities

Position may require additional hours during month-end or other peak accounting periods