Purchasing Assistant/Expeditor

About Us Clayton Controls is a premier provider of automation solutions, specializing in motion control, robotics, machine vision, and industrial automation components. With a commitment to innovation and technical expertise, we help manufacturers and integrators improve efficiency, precision, and productivity. Our team partners with industry-leading suppliers to deliver customized solutions that meet the evolving needs of modern automation. Visit our Website: claytoncontrols.com Responsibilities & Qualifications Key Responsibilities Part Number & Item Maintenance System Data Entry: Create and set up new part numbers accurately in the company system. Pricing & Supplier Updates: Update existing part numbers with current pricing and vendor information. Item Maintenance: Complete all required item maintenance and part setup details. Data Verification: Verify that part numbers, descriptions, units of measure, purchasing information, and related system data are completely accurate. Modifications & Quality Control: Maintain existing item information, make required modifications, and thoroughly review part setups for accuracy before they are used for purchasing, planning, or production. Bill of Material (BOM) Management BOM Maintenance: Create, maintain, and modify Bills of Materials accurately and in a timely manner. Line-Item Verification: Ensure all BOM lines match the correct parts, quantities, and items being purchased or manufactured. Auditing: Review BOMs to eliminate missing, incorrect, or duplicate information. Operational Alignment: Verify that BOM requirements align seamlessly with purchasing and production needs Subject Matter Expert: Become highly proficient in BOM setup and maintenance to serve as the company's reliable resource for BOM accuracy. Purchasing Support & Order Status Procurement Assistance: Assist with daily purchasing activities and systematically follow up on purchased parts. Order Tracking: Verify the status of outstanding purchase orders (POs) and purchased materials to confirm expected delivery dates. Proactive Communication: Identify and communicate potential shortages, late deliveries, or other supply issues before they impact production. Dispute Resolution: Partner with vendors and internal team members to quickly resolve delivery concerns or discrepancies. Open PO & Planning Report Management Daily Report Reviews: Regularly review the open purchase order report daily to secure on-time delivery. Expediting Late Orders: Identify past due, late, or potentially delayed purchase orders and follow up with the buyer accordingly. Planning Reports: Review planning reports provided by team members to guarantee all production schedules remain on track. Status Updates: Maintain accurate status information in the system and escalate exceptions or critical concerns to the appropriate team Estimating, RFQ Analysis & Proposals Build Bills of Materials (BOMs): Review customer RFQs (Requests for Quote), technical drawings, and wiring diagrams to generate detailed Bills of Materials in a standard format used by the purchasing team for costing. Calculate Labor & Engineering Hours: Work closely with the engineering team to estimate assembly, wiring, testing, programming, and engineering hours required for panel fabrication. Prepare Formal Proposals: Collaborate with the engineering team to create clear, comprehensive quote letters, pricing breakdowns, and delivery schedules to submit to clients Systems Maintenance & Cross-Functional Collaboration Maintain Systems: Input and update quote data, pricing histories, and project details in our RFQ tracking, ERP, and/or CRM systems. Cross-Functional Collaboration: Partner with Sales, Engineering, and Shop Floor supervisors to clarify scope gaps and review actual job costs against initial estimates Required Skills & Characteristics Exceptional Attention to Detail: You double-check your work naturally; complete data accuracy is critical in this position. Independence & Follow-Through: Strong ability to work independently with a deep sense of ownership over assigned responsibilities. Problem-Solving Initiative: Ability to proactively identify system or delivery problems and take the initiative to resolve them. Reliability: Outstanding dependability, punctuality, and consistent daily attendance. Professional Attitude: A positive attitude, a strong work ethic, and an eagerness to work and learn. Organization & Time Management: Excellent skills in prioritizing multiple moving responsibilities and tight deadlines. Tech & Data Savvy: Strong computer skills, fast/accurate data entry, and total comfort working with detailed reports, spreadsheets, ERP systems, and purchasing information. #claytoncontrols #manycompaniesoneteam #fcgcareers #flowcontrolgroup Clayton Controls is proud to be part of Flow Control Group (FCG), a leading solutions provider of technically oriented products and services in flow control, fluid handling and process, industrial automation, and life sciences. Through its network of specialized companies across North America, FCG delivers mission-critical products, engineering expertise, and customer solutions to a wide range of industries. Why Build a Career with Us? Everyone’s an Owner of the Company Because every team member contributes to Flow Control Group’s success, employees share in that success through a broad-based ownership program available across our portfolio companies. Competitive Benefits Enjoy a comprehensive benefits package that includes Medical, Dental, and Vision coverage, competitive 401(k) matching, paid time off, holidays, parental leave, wellness resources, and employee referral programs. The Climb Financial Program Your financial wellbeing matters. Through Flow Control Group’s Climb Financial Program, employees have access to tools and resources designed to support both immediate needs and long-term goals. Programs may include emergency assistance funds, earned wage access, financial coaching, low-cost loan options, retirement planning resources, and opportunities to build long-term wealth through employee ownership. Training & Development FCG University is available to all employees, offering access to more than 80,000 learning courses to help you build new skills and advance your career. Career Growth Opportunities With a growing network of brands across North America, Flow Control Group provides opportunities for advancement, cross-functional experience, mentorship, and professional development in a supportive environment where your contributions make an impact. Equal Opportunity Employer Flow Control Group is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or any other legally protected status. Pay Transparency Min: USD $23.00/Yr., Max: USD $25.00/Yr.

Key Responsibilities Part Number & Item Maintenance System Data Entry: Create and set up new part numbers accurately in the company system. Pricing & Supplier Updates: Update existing part numbers with current pricing and vendor information. Item Maintenance: Complete all required item maintenance and part setup details. Data Verification: Verify that part numbers, descriptions, units of measure, purchasing information, and related system data are completely accurate. Modifications & Quality Control: Maintain existing item information, make required modifications, and thoroughly review part setups for accuracy before they are used for purchasing, planning, or production. Bill of Material (BOM) Management BOM Maintenance: Create, maintain, and modify Bills of Materials accurately and in a timely manner. Line-Item Verification: Ensure all BOM lines match the correct parts, quantities, and items being purchased or manufactured. Auditing: Review BOMs to eliminate missing, incorrect, or duplicate information. Operational Alignment: Verify that BOM requirements align seamlessly with purchasing and production needs Subject Matter Expert: Become highly proficient in BOM setup and maintenance to serve as the company's reliable resource for BOM accuracy. Purchasing Support & Order Status Procurement Assistance: Assist with daily purchasing activities and systematically follow up on purchased parts. Order Tracking: Verify the status of outstanding purchase orders (POs) and purchased materials to confirm expected delivery dates. Proactive Communication: Identify and communicate potential shortages, late deliveries, or other supply issues before they impact production. Dispute Resolution: Partner with vendors and internal team members to quickly resolve delivery concerns or discrepancies. Open PO & Planning Report Management Daily Report Reviews: Regularly review the open purchase order report daily to secure on-time delivery. Expediting Late Orders: Identify past due, late, or potentially delayed purchase orders and follow up with the buyer accordingly. Planning Reports: Review planning reports provided by team members to guarantee all production schedules remain on track. Status Updates: Maintain accurate status information in the system and escalate exceptions or critical concerns to the appropriate team Estimating, RFQ Analysis & Proposals Build Bills of Materials (BOMs): Review customer RFQs (Requests for Quote), technical drawings, and wiring diagrams to generate detailed Bills of Materials in a standard format used by the purchasing team for costing. Calculate Labor & Engineering Hours: Work closely with the engineering team to estimate assembly, wiring, testing, programming, and engineering hours required for panel fabrication. Prepare Formal Proposals: Collaborate with the engineering team to create clear, comprehensive quote letters, pricing breakdowns, and delivery schedules to submit to clients Systems Maintenance & Cross-Functional Collaboration Maintain Systems: Input and update quote data, pricing histories, and project details in our RFQ tracking, ERP, and/or CRM systems. Cross-Functional Collaboration: Partner with Sales, Engineering, and Shop Floor supervisors to clarify scope gaps and review actual job costs against initial estimates Required Skills & Characteristics Exceptional Attention to Detail: You double-check your work naturally; complete data accuracy is critical in this position. Independence & Follow-Through: Strong ability to work independently with a deep sense of ownership over assigned responsibilities. Problem-Solving Initiative: Ability to proactively identify system or delivery problems and take the initiative to resolve them. Reliability: Outstanding dependability, punctuality, and consistent daily attendance. Professional Attitude: A positive attitude, a strong work ethic, and an eagerness to work and learn. Organization & Time Management: Excellent skills in prioritizing multiple moving responsibilities and tight deadlines. Tech & Data Savvy: Strong computer skills, fast/accurate data entry, and total comfort working with detailed reports, spreadsheets, ERP systems, and purchasing information.

Clayton Controls is a premier provider of automation solutions, specializing in motion control, robotics, machine vision, and industrial automation components. With a commitment to innovation and technical expertise, we help manufacturers and integrators improve efficiency, precision, and productivity. Our team partners with industry-leading suppliers to deliver customized solutions that meet the evolving needs of modern automation. Visit our Website: claytoncontrols.com