Administrative Assistant

Now hiring for a Administrative Assistant

Location: Austin, TX

Pay Rate: $20.00 – $22.00 per hour

Schedule: Monday-Friday, 8:00 am-5:00 pm

You Know Every Answer Before We Ask the Question

You know what we need before we even ask. That’s your superpower. As a Administrative Assistant in Austin, you’re the mind reader of the office, organizing, anticipating, and handling every detail before it hits the radar. You keep things smooth, stress-free, and totally on point.

Looking for Administrative Assistant jobs in Austin where organization and communication keep everything running smoothly? This opportunity lets you support daily business operations, coordinate administrative tasks, and help teams stay productive in a professional office environment.

If your skills and experience are a good match for this role please apply today. This opportunity is based on an Administrative Assistant career path and is being offered by Staffmark to qualified candidates.

Assist with new hire paperwork and onboarding Maintain employee files and records Help with scheduling, orientation, and training Answer employee questions and direct them to the appropriate HR team member Assist with data entry and updating HR systems Prepare reports, documents, and other HR materials Provide general administrative support to the HR department Maintain confidentiality of employee information

Education Requirements

High school diploma or GED required.

Associate degree, business coursework, or administrative support training preferred.

Experience Requirements

At least one year of administrative, office support, receptionist, or clerical experience preferred.

Strong organizational skills with the ability to prioritize multiple responsibilities.

Excellent written and verbal communication skills.

Proficiency with Microsoft Office and common office software.

Professional demeanor with strong attention to detail and customer service skills.

Preferred Qualifications

Previous experience supporting multiple departments or executive staff is beneficial.

Experience with scheduling, document preparation, recordkeeping, and office coordination is preferred.

Familiarity with business software, office equipment, and data entry systems is considered an asset.

Individuals who demonstrate initiative, adaptability, and professionalism are well positioned for success as a Administrative Assistant.

2+ previous HR, recruiting, or administrative experience preferred

Strong communication and organizational skills

Comfortable working with computers and Microsoft Office

Ability to multitask in a fast-paced environment

Professional, friendly, and dependable

Physical Capabilities

Ability to remain seated or stand for extended periods while performing office tasks.

Frequent use of computers, telephones, and other standard office equipment.

Occasional lifting or moving of office supplies and materials up to 20 pounds.

Ability to communicate effectively with coworkers, customers, and visitors.

Benefits

Competitive Weekly Pay

Comprehensive Benefits including medical, dental, and vision coverage.

Life Insurance and Disability Insurance for added peace of mind.

Optional 401(k) Plan to help you prepare for the future.

Supportive Professional Environment focused on teamwork, growth, and success.

“I enjoy working on my assignment. If I have a problem, I can always count on the staff to help fix the issues I’m having or lead me in the right direction. They are very helpful and always there when needed.” – Staffmark, Administrative Assistant

What You Will Do

As a Administrative Assistant you will provide administrative support by coordinating schedules, maintaining records, preparing documents, answering communications, organizing files, and assisting coworkers with daily operational needs. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining a professional and customer-focused approach.

Assist with new hire paperwork and onboarding Maintain employee files and records Help with scheduling, orientation, and training Answer employee questions and direct them to the appropriate HR team member Assist with data entry and updating HR systems Prepare reports, documents, and other HR materials Provide general administrative support to the HR department Maintain confidentiality of employee information

The Administrative Assistant supports the flow of information, communication, and coordination within a professional office setting. This role requires strong organization, accurate recordkeeping, and the ability to provide dependable support across a variety of administrative needs.

Successful Administrative Assistant candidates are comfortable preparing documents, maintaining files, scheduling activities, answering questions, and helping teams stay aligned. The role requires flexibility, attention to detail, and the ability to adjust as priorities change throughout the day.

As a key support position, the Administrative Assistant helps create a workplace where people have the information, resources, and assistance they need to perform well.