IT Asset & Procurement Specialist

Bronx, New York, About Fordham: Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its nine colleges and schools. It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United Kingdom. The University offers a comprehensive benefits package that includes medical, dental, and vision insurance; flexible spending accounts; retirement plans; life insurance; short and long-term disability; employee assistance program ( EAP ); tuition remission; and generous time off. Successful candidates should have a knowledge of and commitment to the goals of Jesuit Education. Department: Student Computing Campus: Rose Hill (RH) - Bronx Position Summary: Reporting to the Assistant Director, CMDB & IT Asset Management, the IT Asset & Procurement Specialist supports the acquisition, tracking, and lifecycle management of IT hardware and software. This role maintains accurate inventory data, supports software license compliance, and coordinates purchasing workflows. As the Specialist gains experience, the role will evolve to include greater autonomy in managing vendor relations, evaluating quotes, conducting software usage audits, and executing procurement processes. Essential Functions: Maintains accurate, up-to-date records of IT hardware assets, software licenses, and peripheral inventories in enterprise platforms (e.g., ServiceNow) by logging daily equipment assignments, returns, and status updates. Manages routine IT hardware and software requisitions; assists internal stakeholders with processing purchasing requests, evaluating vendor quotes, and ensuring adherence to university procurement workflows. Serves as the primary operational contact for hardware and software vendors, tracking daily order statuses, delivery schedules, shipping confirmations, basic invoice reconciliations, and routine product inquiries. Monitors software license allocations, assists with periodic usage audits to identify underutilized software, and supports cost-optimization efforts while ensuring compliance with vendor agreements. Coordinates equipment returns, decommissioning, e-waste recycling, and secure hardware disposal activities in compliance with Information Security policies and environmental regulations. Provides guidance and administrative support to university departments regarding IT procurement procedures, standard hardware models, and asset request fulfillment. Assists in gathering asset, spending, and lifecycle data to support departmental forecasting, IT budget planning, and periodic audit reporting. Required Qualifications: Bachelor's degree Minimum of two years of experience in IT support, business operations, purchasing, or asset tracking. An equivalent combination of education and experience will also be considered. Preferred Qualifications: Demonstrated understanding of the technical, administrative, and operational environment of higher education. Foundational knowledge of IT Asset Management ( ITAM ) frameworks, software asset management ( SAM ) best practices, or ITIL principles. Interest in pursuing professional certifications in IT asset management or procurement (e.g., Certified Software Asset Manager, CSAM or Certified IT Asset Manager, CITAM ). Minimum Salary: 68,000.00 Maximum Salary: $84,185.46