Project Assistant

Req ID:531813

At Alstom, we build what millions depend on daily - rail transportation systems that can't afford to fail. We're more than 85,000 people worldwide creating the industry's most diverse portfolio: high-speed trains, metros, trams, maintenance services and integrated systems.

We are looking for a passionate Project Assistant who thrives in dynamic environments and is eager to support the delivery of cutting-edge mobility solutions. You will collaborate with dedicated teams to ensure projects run smoothly, contributing to the success of sustainable transportation systems that connect communities worldwide.

Your Role, Your Impact

Create and track purchase request (PR) and ordering material (PO)

Liaise regularly with the project team to gather information for the Project Manager

Compile and prepare reports for project reviews

Prepare meeting agendas, take minutes, and follow up on action items

Provide support in the preparation of presentations (PowerPoint)

Coordination & Communication

Organize meetings, including room bookings, equipment, and refreshments

Act as a reliable point of contact for customers, building strong working relationships at all levels

Manage emails and telephone calls, including responding on behalf of the Project Director when appropriate

Office & Resource Management

Manage day‑to‑day office operations including reception of visitors, room allocation, post, invoices, and lunches

Receive incoming materials and manage warehouse‑related coordination

Support onboarding of new team members

Travel & Expense Management

Arrange travel logistics including flights, hotels, and visas

Manage expense reports using company e‑tools

Support document administration (DA) and follow up on invoice payments

Documentation

Support Installation and T&C Team during test procedure submittals and issue resolution

Support Installation and T&C Team with test report creation, submittals and issue resolution

Coordinate with documentation manager in tracking document approvals, transmittals, and document submissions.

Ensure documents are properly version-controlled and archived

You'll work with sharp, committed teams solving complex challenges that shape the future of mobility, ensuring seamless integration of business and technology.

What You Bring

Mandatory:

Strong IT proficiency, including Microsoft Word, Excel, PowerPoint, Outlook, and Internet tools

Company travel booking tools

Desirable:

SAP knowledge

Experience with Ariba software

Experience with Concur

EXPERIENCE

Mandatory

Basic knowledge of domestic market

Flexible and the ability to multi task

English fluency (Both Written & Verbal)

Able to lift 50 lbs.

COMPETENCE SKILLS

High level of discretion, confidentiality, and integrity

Strong sense of urgency and responsiveness

Ability to work autonomously with initiative and anticipation of issues

Strong organizational and problem‑solving skills

Excellent communication and interpersonal skills

Customer‑focused mindset with a strong sense of teamwork

Commitment to delivering quality service

Alstom, A Great Place to Grow

Work with advanced digital tools driving the future of rail technology.

Contribute to global mobility projects with tangible local impact.

Access continuous learning and career development opportunities within a global network.

Here, progress isn't always easy but the impact is real. Because the scale is massive, the tasks are complex when the system runs, the train moves, and the city connects that feeling stays with you. And the legacy lasts.