Accounts Payable Specialist - RideNow Tucson

RideNow Powersports is seeking a highly organized and dependable Accounts Payable Specialist with a keen attention to detail to join our team! If you have an accounting background, go above and beyond to get the job done, and if you are looking for a long-term home, where your efforts are recognized and appreciated, this opportunity may be the one for you!

Key Responsibilities

Invoice Management and Processing

Review, verify, and process vendor invoices for accuracy and proper authorization.

Match invoices to corresponding purchase orders and other documentation, promptly resolving any discrepancies.

Enter invoice data into the accounting system to prepare it for payment processing.

Payment Processing and Disbursement

Prepare and process various forms of electronic payments, such as ACH, wire transfers, and checks.

Monitor payment schedules to ensure that timely disbursements are made and late fees are avoided.

Address payment inquiries directed by both vendors and internal stakeholders. Reconciliation, Reporting, and Closing

Reconcile vendor statements and actively resolve any outstanding balances or discrepancies.

Assist in month-end, quarter-end and year-end closing activities by reconciling accounts payable accounts and ensuring unrecorded liabilities are identified and addressed.

Generate and maintain essential financial documents, including accounts payable aging reports and payment activity summaries.

Compliance and Documentation

Maintain organized and accurate records of all invoices, payments, and related correspondence.

Ensure full compliance with company policies, financial regulations, and tax requirements, such as 1099 reporting.

Support both internal and external audits by supplying necessary documentation and information.

Vendor and Internal Communication

Act as the primary contact for the vendor desk concerning payments and account status.

Collaborate with retail dealership network to quickly resolve disputes related to invoices.

Maintain positive relationships with both vendors and internal teams.

Process Improvement

Identify opportunities to improve the accounts payable processes and implement best practices through consolidation, cost reduction and streamlined productivity.

Utilize AP automation tools to improve both efficiency and accuracy.

Stay current on industry trends and new technologies pertinent to accounts payable management.

Skills

Ability to work independently and collaboratively in a team environment.

Strong attention to detail and accuracy. Ability to prioritize tasks, manage workloads efficiently, and meet deadlines in a fast-paced environment.

Exceptional communication skills, both verbal and written.

Strong Excel skills, including proficiency with Pivot Tables.

Ability to manage and juggle many competing priorities.