Staff Accountant - AP

Santa Barbara Infrared, Inc. is currently recruiting for the position of Staff Accountant. The Staff Accountant's primary responsibilities include month end closing with journal entries and reconciliations, accounts payable, credit card processing and payment, A/P Banking including Wires and ACH, supporting payroll, and supporting the Controller in Audit requests and special projects as needed.

Santa Barbara Infrared, Inc. (SBIR) is a very successful, fast-paced subsidiary of HEICO Corporation, (NYSE: HEI, HEI.A). For more than 50 years, HEICO has thrived by serving segments of the aerospace, defense, and electronics industries by providing innovative and cost-saving products and services. Forbes Magazine has ranked HEICO as one of the 200 "Best Small Companies" and 200 "Hot Shot Stocks".

Santa Barbara Infrared, Inc. designs and manufactures the most technologically advanced Infrared (IR) and Electro-Optical (E-O) test instrumentation. SBIR's broad line of innovative products support testing of military and commercial sensor systems for world-wide use in laboratory, production, depot and field test applications. SBIR's high-energy, dynamic culture focuses our Team Members' on providing quality products and services to our customers. We provide highly integrated, well-engineered, cost effective hardware and software solutions to the E-O community. In doing so, SBIR has become the preferred supplier to major domestic and international manufacturers of commercial and military E-O sensors and systems.

$30.14/hr. - $36.58/hr.

Responsibilities:

Month-End

Prepare journal entries for Director of Finance’s review & input into accounting system

Prepare sub-ledger to general ledger reconciliations for Director of Finance’s review

Upload Month-end Reconciliations to FloQast

Accounts Payable

Establish and maintain the AP procedures

3-way match of packing slips, ensure all certification are included, invoices, and purchase orders

Retrieve proper approval of invoices if needed

Interact with Receiving/Purchasing/QA to resolve issues

Support Purchasing by completing Vendor Credit Applications

Enter and code invoices into accounting system

Generate payable checks

Mail checks and file paid invoices

Interact with vendors and research questions

Generate wires for approval by Controller/CFO and Corporate (if needed)

EDD reporting of Independent Contractors

Request / Review Vendor W-9’s

Prepare year end 1099s

Commission

Manage Commission payments to Representatives including

Reviewing Contract Terms for Reps

Tracking Payment of Customer Invoices

Setting up Wire transaction for payment

Banking Payables

Print out and Review Daily Banking Activity

Record all Out Going payment activity including

Wires

ACH

Sales Tax Payments

Credit Card Payments

Track Outstanding Checks over 30 days and notify vendor

Company Credit Card Processing

Reconcile statements with receipts/Purchase Orders

Process in Visual

Issue ACH payment via Wells Fargo

Manage credit cards – open/close for new/terminated team members, or fraud suspicion

Interact with Wells Fargo when suspicion of Fraud is involved

Intercompany/Intersegment

Reconcile monthly intercompany balances with Heico

Prepare monthly JE for intercompany transactions with Heico and other subsidiaries

Record monthly accruals suggested by Heico

Accounts Receivable

Maintain internal W-9’s for the three companies

Act as A/R backup

Archive Files

Manage archived files in storage

Act as Liaison to pull documentation per Team Member requests

Audit and special projects as needed.