Procurement Coordinator

If youre energized by fast-moving projects, love bringing order to complexity, and get real satisfaction from seeing a job run smoothly from start to finish—this role was made for you. Were looking for a detail-driven Procurement Specialist who can support project mobilization, keep momentum strong, and help ensure every phase of the procurement lifecycle is completed on time and with precision.

Youll play a key role across the full project journey—bidding, pricing, proposals, material ordering, and close-out documentation—working alongside a collaborative team in a culture built on growth, cooperation, and continuous improvement.

What youll do

Review project scope using plans, drawings, and specifications to fully understand requirements

Build and manage the Pricing Log using finish schedules and estimator take-offs

Request vendor pricing, compile responses, and publish logs for easy team access

Create a BidCalc (Budget) using available tools, including takeoffs, pricing logs, labor sheets, plans, specs, and schedules

Confirm licensing requirements and accurate tax rates for the project city

Estimate freight costs using historical data, job location, and site conditions

Develop proposals that clearly communicate project details (plan dates, scope, product lists, installation methods)

Communicate with GCs and design firms post-submission to provide alternates, clarifications, and scope support

Attend project-related meetings to gather and share key preliminary information

Review shop drawings and provide insights to internal teams as needed

Order vendor samples for customers/GCs upon request

Create, update, and manage the PO Log throughout buyout

Issue approved POs and release materials in coordination with Operations

Update PO Log to reflect released materials and communicate delays/changes quickly to the appropriate stakeholders

Generate RCOs and align changes with BidCalc as needed

Perform Club Walks to validate quantity, quality, and specs of delivered club materials with Operations

Partner with Project Managers and General Superintendents to resolve issues quickly and provide technical guidance

Spot-audit project costs to support accuracy and accountability

Prepare close-out documentation and assist teams in collecting outstanding job-related information

What you bring

Ability to work independently, efficiently, and meet deadlines in a fast-paced environment

Strong collaboration skills and comfort working in a team setting

Analytical mindset: self-motivated, detail-oriented, resourceful, and highly organized

Ability to juggle multiple priorities and resolve inquiries in the right order—without dropping the ball

Excellent judgment handling confidential information with care and integrity

Strong work ethic with a commitment to personal and organizational success

Professionalism, strong business ethics, and a high standard of accountability

Confidence in decision-making, negotiation, and working with numbers

Experience collecting and analyzing data

Proficiency with Microsoft Excel, Word, Outlook, PowerPoint , and Adobe

Bachelors degree preferred (relevant experience may be considered in lieu of a degree)

Why this role is exciting

You wont be stuck doing the same task every day—youll be at the center of the action, influencing outcomes across multiple projects and working with a team that values growth, ownership, and doing things the right way. If youre ready to level up your procurement career in multifamily construction and make a real impact, wed love to hear from you.