Development Administrative Coordinator

Category: Fundraising / Development

Location: Waltham, Massachusetts

Work Arrangement: Hybrid

Type: Part-time

Our client, a non-profit organization providing safety and empowerment to survivors of abuse, is seeking a Development Administrative Coordinator.

Hours/Schedule : Roughly 20 hours per week depending on workload. Exact schedule is flexible, but at least 50% of hours must take place in office on Mondays, Wednesdays, or Thursdays between 9am and 5pm; hours must also include monthly staff meeting from 1:30-3:00 pm on the last Wednesday of each month.

Job Type : Part-time, temporary (commitment through June 30, 2027)

Location Requirements : Hybrid (ideally in Waltham office 1-2 days/week); must be onsite for monthly staff meeting from 1:30-3:00 pm on the last Wednesday of each month

Rate : $25-$30/hr

Work Environment & Culture :

The organization strives every day to lead by example. The trust its survivor clients place in the organization is built off the trust staff place in each other. Staff support each other through collaboration, accountability, and a shared belief that lasting change is possible. The organization provides an inclusive work environment.

Job Description : The ideal candidate for the Administrative Coordinator position has excellent attention to detail, is highly organized, and follows through on tasks. The Development Administrative Coordinator will be supervised by the Director of Development. This role will be responsible for the administrative functions of the Development team as well as some general operations work for the organization as a whole.

Responsibilities :

Key Responsibilities

Donor CRM Database Management Provide comprehensive oversight of donor CRM system, ensuring data accuracy, system effectiveness, accurate reporting, and efficient utilization to support fundraising, donor engagement, and overall organizational goals. Oversee all gift processing efforts, including in-kind donations, while implementing a best-practice approach to receipt, acknowledgement, and stewardship of individual gifts and donors. Maintain accuracy of tracking systems and database for corporate, foundation, and other constituents, while maintaining confidentiality of information. Support donor outreach through mailings, acknowledgements, and end of year receipt processing.

Prepare reports for the Executive Leadership Team, Board of Directors as needed. Oversee management of donor database (Bloomerang) and become a subject matter expert in the workings of the CRM while developing strategies and practices to maximize platform effectiveness. In collaboration with the Director of Development, Communications Manager, and Events Associate, support backend functions of event management platform (Givebutter), including, but not limited to, entering event information, run reports, and support integration between platforms. Event Operations Support Internal tracking for sponsorships, auction items, event registration, and other related activities

Mail processing Recording donations. Processing invoices. Preparing deposit reports.

Support the in-kind donation process. Acknowledge processing. Process donation in CRM.

Support with finance reconciliation process. Perform other duties and responsibilities that may be assigned by the Director of Development.

Qualifications :

Excellent written and verbal skills. Strong attention to detail. Experience using common office computer programs and donor CRM databases. Preference will be given to individuals with experience working with Bloomerang and/or Givebutter platforms. Donation processing experience. Able to work both independently and as part of a team. Commitment to the philosophy and mission of the organization. Candidates will be asked to submit to periodic background checks.

FlexProfessionals respects and seeks to empower each individual and support the diverse cultures, perspectives, skills, and experiences of its candidate network. FlexProfessionals does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. The candidates whose resumes are shared with our business clients are selected on the basis of qualifications, merit, and business needs.

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