Chief Financial Officer (CFO)

Leesburg, The Chief Financial Officer (CFO) serves as a key executive leader overseeing the financial integrity, legal compliance, risk management, human resources operations, and physical facility operations of ARRS. Reporting to the Executive Director, the CFO balances day-to-day risk management with long-term financial strategy, navigating distinct nonprofit constraints including tax-exempt status stewardship, multi-stream revenue management, investment oversight, and volunteer Board governance. Position is a hybrid position with 2-3 days in the office. CPA and/or MBA is highly preferred. Key Responsibilities & Duties Governance, Board Relations & Tax Compliance

Board & Treasurer Liaison: Translates complex financial data and trends for non-financial board members, serving as the primary executive lead and liaison to the Finance and Budget Committee. Tax-Exempt Stewardship: Ensures continuous compliance with IRS requirements for tax-exempt status, including maintaining 501(c)(3) designation and directing the preparation and filing of the Annual Form 990. State Charitable Filings: Oversees annual state charitable filings, solicitation registrations, and regulatory renewals to maintain fundraising and operational compliance across all active jurisdictions. Unrelated Business Income Tax (UBIT): Tracks, analyzes, and minimizes tax liabilities generated from taxable revenue streams, including advertising, commercial sponsorships, and trade show activities.

Diverse Revenue Stream Management

Dues & Subscriptions: Oversees deferred revenue accounting, revenue recognition models, and financial tracking for annual member dues, multi-year subscriptions, and tiered membership structures. Events & Conferences: Builds, monitors, and optimizes comprehensive financial models for Annual Meetings, symposia, and educational seminars to maximize net event yield. Grants & Contributions: Ensures strict compliance with donor-imposed restrictions, managing restricted versus unrestricted net asset classes and tracking conditional grant deliverables and reporting.

Mission-Driven Financial Planning & Analysis

Budgeting & Planning: Building the company's annual operating budget and coordinating with department leads to allocate capital and set targets. Forecasting: Regularly updating future revenue, expense, and cash flow projections (e.g., quarterly or rolling forecasts) based on changing business conditions. Management Reporting & Strategic Support: Preparing dashboards, board decks, and financial insights for executive leadership Reserve Fund Management: Establishes, evaluates, and monitors board-designated operating reserve funds to meet the established goals of the Roentgen Fund and to protect against economic downturns and event disruptions. Functional Expense Allocation: Oversees the systematic allocation of overhead, management/general, and program expenses as required for functional expense reporting standards.

Operational Controllership & Fiduciary Care

Fund Accounting & Audit: Ensures strict adherence to nonprofit GAAP standards, managing complex net asset classes and serving as the primary contact for external annual financial audits. Risk & Cancellation Insurance: Evaluates, negotiates, and secures comprehensive organizational insurance coverage, including Directors & Officers (D&O) liability, general liability, and cybersecurity insurance. Team Leadership: Directly manages and mentors a team of two accounting professionals and manages relationships with external financial, investment, and audit vendors.

Human Resources Administration

Payroll & Benefits Administration: Directs payroll processing operations and oversees administration of organizational retirement plans, including 401(k) and 403(b) plan compliance, testing, and vendor management. Performance Management: Facilitates and manages the annual staff performance review process, promoting organizational goals and professional development. HR Compliance & Documentation: Tracks, maintains, and safeguards all essential legal, personnel, and organizational documentation for staff in accordance with federal and state employment laws.

Building & Facilities Management

Facilities Oversight: Directs physical plant operations and maintains the headquarters building to support a productive and safe work environment. Contract Negotiation: Negotiate contracts with suppliers and vendors. Contractor & Staff Management: Oversees building maintenance staff, facility vendors, property managers, and independent contractors to ensure high-quality service and cost efficiency.