Finance Director

Eatonville, Florida, Performs a variety of complex administrative, professional and technical work guiding and directing operational activities in support of the Town’s compliance with local, state and federal regulations. Responsible for overall financial strategy, and the performance of all finance functions including all aspects of administration, planning, directing, and supervising the operations of the Finance Department. Responsibilities include, but are not limited to, accounting, budgeting, fixed asset management, annual audit, grant reporting, payroll, utility billing, accounts payable and receivable, collection, disbursement, purchasing, banking, customer service, reporting, internal and external support, and treasury management for the town. Work is performed with considerable independence in judgment and decision-making under the general direction of the Chief Administration Officer. This position is considered an emergency/disaster position. During emergency conditions, all town employees are automatically considered emergency service workers. Town employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation, which requires that the employee be ready, willing, and able to report to work during emergencies and/or disasters of any kind, notwithstanding any other commitments the employee may have and be able perform emergency services duties, as assigned. ESSENTIAL JOB FUNCTIONS/OTHER JOB FUNCTIONS Responsible for the development and implementation of budgetary control systems by proactively planning, monitoring and evaluating operational financial activities against budgets, recordkeeping systems, or other administrative control processes and procedures in adherence to best practice methods. Maintains the financial records of the town in a manner consistent with generally acceptable accounting principles (GAAP) and governmental budgeting requirements. Supervises, trains, directs, and evaluates department personnel, and monitors all activities and operations of the department; sets goals and objectives, and establishes guidelines for performance. Plans, directs, and coordinates the work of employees engaged in general ledger accounting, special assessments, lien tracking, utility billing, accounts payable, procurement, and solid waste and recycling contracts in accordance with town procedures. Ensures proper preparation of bills, surcharge billing, and issuance of credit. Reconciles discrepancies in any one of various accounting control mechanisms by cross-checking source documentation, balancing figures, or through other related processes. Prepares financial statements and reports required by governmental units and regulatory agencies. Formulates financial and accounting procedures consistent with applicable policies, laws, and regulations. Provides specialized leadership managing the payroll tax compliance, payroll tax filings, and maintain regulatory compliance with federal and state labor laws. Supervises financial audits and reviews by other government agencies, state auditors, and independent auditors. Supervises and provides critical leadership and direction by developing comprehensive financial strategies and fiscal plans for short-term and long-term goals while simultaneously ensuring compliance with regulatory standards and internal controls. Provides leadership direction in the development of capital improvement projects (CIP) by overseeing fiscal capatown, debt issuance, and long-term financing strategies to ensure projects are realistically funded. Responsibilities include collaborating with stakeholder departments to prepare multi-year capital plans, establishing capital reserves, and linking funding strategies to asset useful life. Responsible for the town’s annual budget from draft through finalization in compliance with Florida's Truth in Millage (TRIM) process. Supervises and evaluates effectiveness and efficiency of all internal financial control systems to safeguard assets and ensure the accuracy and reliability of data report runs. Performs audits and ratio analysis to verify results and protect against fraud or error. Supervises the management of fixed assets, physical inventory, tagging, and specific accounting entries for additions, transfers, and disposition. Responsible for defining capitalization guidelines that comply with accounting standards such as GAAP. Directs and supervises daily cash management; determines current, intermediate, and long-term cash flow needs; approves expenditures; and develops appropriate funding alternatives. Manages investment funds to balance yield with liquidity needs. Develops policies and procedures for approval by the Mayor and/or Town Council as applicable. Prepares and presents reports on financial activity and conditions to Town Council, management, financial institutions, credit agencies, and others. Monitors and approves purchase orders for compliance with policies, procedures, and associated budget. Reviews, develops and recommends purchasing policy and procedural changes. Administers the Town’s external debt program and bond issuance being responsible for developing financing plans, structuring offerings, and managing the issuance of bonds, notes, and loans to fund capital projects and infrastructure working with underwriters and rating agencies to ensure compliance with legal, tax, disclosure requirements and reporting activities. Manages the Self-Insurance Loss Fund for the risk management insurance program overseeing the financial accounting, tracking deductibles and setting reserves. Works with the Human Resources/Risk Management Director on the workers’ compensation program. Manages the emergency/disaster claims process for FEMA, completing proper and accurate documentation for claim reimbursements. OTHER JOB FUNCTIONS: Maintains high levels of personal and professional integrity promoting core values, integrity and accountability throughout the organization. Works towards maintaining the Finance team’s capatown and flexibility to respond to fluctuating workflows while achieving positive outcomes for the department to promote teamwork and efficiency within the Finance Department. Serves as a member of various staff committees. Attends Town Council meetings as required. Provides records in compliance with public records requests and other information in compliance with applicable town policies. Attends professional development workshops and conferences to keep abreast of trends and developments related to duties and responsibilities. Provides back-up to other related positions as needed. Performs other duties as assigned. Graduation from an accredited college or university with Bachelor’s degree in Accounting, Finance, Public Administration or Business Administration, or related field. Five (5) years or more of experience of progressively responsible financial management experience to include public sector accounting, governmental budgeting, and municipal finance. Three (3) or more years of supervisory experience, or an equivalent combination of education, training, and experience.