Project Accountant / Assistant Controller

Ocala, Florida, Dinkins Construction is hiring a Project Accountant Assistant Controller to own project-level and company financials — job cost, AIA billing, retainage, WIP and bonding reports — We expect this position to own the numbers for a growing commercial construction management and general contracting firm completing about $50 million in work per year with projects ranging from $5mm - $25mm. The Project Accountant Assistant Controller is the financial partner to our project teams. This role turns contracts, schedules of values, change orders and subcontractor pay requests into accurate billings, clean job cost and a WIP schedule that ownership, our bank and our surety can rely on. The role also carries payroll, insurance, banking and month-end responsibilities that keep a lean, growing office running. Every project dollar should be billed on time, cost-coded correctly, and backed by complete compliance documents. Essential Duties and Responsibilities Project Billing & Accounts Receivable

Prepare and submit monthly AIA G702/G703 pay applications from the approved schedule of values; reconcile billed-to-date against percent complete with each Project Manager. Process and track owner and subcontractor change orders from pending through approved, and roll them into contract values, budgets and billings. Track and reconcile retainage receivable and payable on every job; bill and collect retainage at substantial completion and closeout. Process and maintain Direct Purchase Order (DPO) billing and sales-tax documentation. Manage accounts receivable and collections; post receipts and follow up on aging with owners and PMs. Issue conditional and unconditional lien waivers with each draw, in line with Florida construction lien law.

Job Cost, WIP & Project Reporting

Set up new jobs in QuickBooks and Procore: contract, budget by cost code, schedule of values and retainage terms. Review job cost coding for accuracy; run job cost summary reports and budget-vs-actual variances for management and PMs. Prepare the monthly Work-in-Progress (WIP) schedule, including estimated cost to complete, percent complete, and over/under billings, and reconcile it to the general ledger. Lead monthly cost-to-complete reviews with Project Managers and flag fade, overruns or unbilled work early. Prepare quarterly and year-end reports for the bonding agent and bank, and support CPA reviews and audits.

Accounts Payable & Subcontractor Compliance

Review subcontractor and vendor pay requests against contract values, percent complete and approved change orders. Confirm required documents before releasing payment: current COIs, W-9s, subcontract agreements, Notices to Owner, and lien releases from second- and third-tier vendors. Manage positive pay verification and invoice verification; release checks with the Bookkeeper. Reconcile company credit cards and code expenses for approval.

Payroll & Employee Benefits

Process bi-weekly payroll in ADP, including bonuses and job cost allocation of labor. Maintain 401(k) contributions and BCBS health insurance deductions. Prepare W-2s and 1099s; assist with E-Verify and new-hire payroll documentation.

Insurance & Risk Management

Maintain General Liability and Workers' Compensation policies; coordinate annual insurance audits and provide payroll and subcontractor documentation. Process builder's risk payments and maintain records. Maintain auto insurance records and ID cards; manage company vehicle and trailer tag renewals.

Banking, Close & Administration

Complete monthly bank and balance sheet reconciliations; maintain bank statements. Post journal entries and accruals; drive month-end, mid-year and year-end close. Coordinate with banks and bank draw inspectors on project loans. Assist with business tax certificates, tax payments and state registrations. Process recurring first-of-month bills, including related-party rent. Improve accounting processes and document procedures as the company grows. Generous base salary based on experience Group health insurance coverage available 401(k) with standard company match available Semi-annual profit share percentage available Paid vacation, six paid holidays, and sick/personal flex days Company cell phone or monthly phone allowance Other benefits discussed during the interview process