Foundation Operations Coordinator

Foundation Operations Coordinator

The Foundation Operations Coordinator provides professional and general administrative support to departments and units within the ASU Foundation. Key areas of responsibility include monitoring and assisting with budgets, donor correspondence, complex scheduling assistance and related functions.

What you’ll do

Serves as a member of the ASU Foundation central team and supports assigned departments/unit teams

Composes confidential correspondence as directed

Schedules in-person and virtual meetings coordinating logistics as needed for internal and external stakeholders

Provides advanced planning to support complex and highly varied internal and external meetings working with Technology and Solutions as needed

Screens telephone calls and visitors, to resolve routine and complex inquiries

Prepares presentations, correspondence, reports or other documents from rough draft, notes, or tapes

Provides quarterly and monthly budget analysis for units/departments, reviewing past expenditures and future planned expenses, and prepares reports for budget managers

Prepares fundraising reports and Workday reports as directed, and assists with projects as assigned

Inputs information into Salesforce, including but not limited to contact reports, and opportunities as directed by leadership

Stays informed and up to date on organizational policies and procedures that directly impact role, department, and organizational success

Prioritizes workload to meet ASU Foundation evolving priorities

Makes travel reservations and itineraries as needed

Pays invoices as directed, opens and distributes the mail and coordinates signing of documents as directed

Maintains an orderly filing system, primarily electronic files

What you'll need

Excellent organization and prioritization skills, able to balance multiple issues in a fast-paced environment, with a high attention to detail and thoroughness in completing assigned tasks

Excellent interpersonal, written, and verbal communication skills; possesses a high degree of discretion, judgement, tact, and poise

Ability to make independent judgements and coordinate office details in conjunction with policies and procedures

Collaborative style coupled with an ability to work both independently and as part of a team, with little supervision

Ability to routinely interact with individuals at all levels of the ASU Foundation, Enterprise Partners, and the University

Ability to take initiative, and consistently respond to changing situations in a flexible manner to meet the current needs of the department/unit

Ability to maintain a high degree of confidentiality and responsibility regarding information related to Foundation and University business and confidential prospect information

Knowledge of office and administrative practices and principles

Advanced Internet skills

Knowledge and skill in accounting and budgeting procedures and technique, and web-based financial systems

Advanced computer skills in a variety of Windows-based computer programs and technical proficiency in Microsoft Word, Excel, PowerPoint, and database management

Relevant qualifications

Bachelor’s degree in a related field, or currently enrolled in bachelor's degree program

Three (3) years professional experience in an administrative support capacity, providing coordination and assistance of operational activities

Two (2) years database management experience

Preferred Education and Experience

Bachelor’s degree in Business Administration

Five (5) years or more experience in an administrative support capacity, providing coordination and assistance of operational activities, preferably in a not-for-profit development environment

Benefits

Comprehensive benefits package, including medical, dental, and vision insurance

401(k) plan with matching employer contribution

22 days of vacation time

11 holidays, including your birthday

Parental leave

Significant tuition reductions

Professional development is highly valued at ASU Foundation, where employees are encouraged to look across the organization and nurture new areas of interest

$30 bi-weekly cell phone reimbursement

About ASU Foundation

The ASU Foundation fosters partnerships between ASU and like-minded individuals, corporations and foundations who believe in ASU’s mission and provide resources for ASU to manifest its charter into meaningful impact. These partnerships empower ASU to advance student access, serve our community, protect the planet, create equity in higher education and conduct research for the public good.

At the ASU Foundation we value

Character We prioritize character and integrity in every decision and action, establishing trust as the foundation of all that we do.

Service We are dedicated to serving our students, donors, communities, and colleagues by fostering support and collaboration to ensure that our efforts are impactful.

Innovation Innovation drives us to create meaningful opportunities and solutions, helping every member of our global community achieve meaningful outcomes.

The ASU Foundation is an Equal Opportunity Employer

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