Project Manager Specialist, Olympic and Paralympic Initiatives

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Job Summary

Reporting to the Senior Director of Communications within Getty's Communications and Community Engagement department, the Project Manager Specialist, Olympic and Paralympic Initiatives, manages complex, cross-functional projects supporting Getty’s planning and activities related to the 2028 Olympic and Paralympic Games, bringing together work across arts and culture, sports, and global engagement.

Working with the Senior Director, who leads Getty’s Olympic and Paralympic planning efforts, this position manages a portfolio of complex, cross-functional initiatives across Getty and with external organizations and partners. The Project Manager Specialist translates institutional priorities and opportunities into integrated project plans, aligns timelines and resources, manages dependencies and risks, and drives initiatives from planning through execution. The position leads project coordination with external partners and Getty teams, establishing plans, responsibilities, milestones, approvals, and deliverables to ensure collaborative initiatives advance effectively.

The Project Manager Specialist also coordinates Communications and Community Engagement activities supporting these initiatives, ensuring communications efforts are effectively planned and integrated with broader institutional projects and external partnerships.

This is a three-year limited term position.

Major Job Responsibilities

Manages and directs complex, cross-functional projects and initiatives related to Getty’s planning for the 2028 Olympic and Paralympic Games

Translates institutional priorities and external opportunities into integrated project plans, schedules, budgets, resource requirements, milestones, and deliverables

Leads cross-functional project coordination across Getty departments and programs, aligning priorities, identifying dependencies and risks, monitoring progress, and ensuring effective follow-through

Evaluates incoming requests and opportunities in collaboration with the Senior Director and relevant teams, clarifying requirements, assessing implications, and recommending priorities and next steps

Manages project coordination and collaborative initiatives with external organizations and partners, aligning activities, responsibilities, timelines, approvals, and deliverables with Getty teams and institutional priorities

Coordinates Communications and Community Engagement activities in support of Olympic and Paralympic initiatives, integrating communications plans and deliverables with broader institutional projects and external partnerships

Facilitates internal and external project meetings; documents decisions and changes to project plans; tracks responsibilities, deadlines, budgets, risks, and deliverables; and resolves or escalates issues as appropriate

Prepares project updates, reports, and briefing materials for senior leadership and key stakeholders, and coordinates consultants, vendors, contracts, and other project resources as needed

Qualifications

Bachelor’s degree

8–10 years of project/process management and relevant subject-area experience, preferably in the arts and culture, sports, nonprofit, or similarly complex sectors

Demonstrated experience managing highly complex, cross-functional projects involving multiple teams, stakeholders, timelines, resources, and organizational priorities

Demonstrated experience managing projects and collaborative relationships involving external organizations, partners, and stakeholders

Experience leading large-scale, high-profile, or institution-wide initiatives and external partnerships preferred

Project management certification or formal project management training preferred

Knowledge, Skills and Abilities

Knowledge of project management theories and practices applicable to complex, cross-functional projects

Demonstrated ability to manage multiple projects, partnerships, requests, and priorities concurrently and meet deadlines

Strong ability to develop and manage integrated project plans, schedules, budgets, milestones, dependencies, and deliverables

Ability to coordinate cross-functional teams, assess competing priorities, and advance work where there is no direct reporting relationship

Strong relationship-management, facilitation, negotiation, and consensus-building skills with internal and external stakeholders

Ability to anticipate and identify project risks and issues, develop solutions, and appropriately escalate matters requiring leadership attention

Excellent written, verbal, and presentation skills, including the ability to synthesize complex information for a variety of audiences

Tact, diplomacy, discretion, and sound judgment, with the ability to exercise initiative while maintaining close alignment with the Senior Director

Highly organized and detail-oriented, with the ability to balance strategic priorities with day-to-day project execution

Proficiency with project management and collaboration software and tools

Understanding of and interest in the connections between arts and culture, sports, and large-scale global events

Benefits and Perks

Here are just some examples that Getty offers/provides for full-time employees:

Medical, Dental, and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected.

403(b) Employee investment retirement plan – with up to 5% Getty Match

Getty contribution of 6%, on behalf of employee, to 401(a) retirement account

Educational assistance and professional development

Paid Vacation, Sick, and Personal days

12 Paid Holidays

Many positions have bi-weekly off-Fridays

On-site Fitness Center at Getty Center

Community service opportunities

To learn more about our comprehensive benefits and long list of perks, go to Getty HR .

About Getty

The J. Paul Getty Trust is a cultural and philanthropic institution dedicated to the presentation, conservation, and interpretation of the world’s artistic legacy. Through the collective and individual work of its constituent programs— Getty Conservation Institute , Getty Foundation , J. Paul Getty Museum , and Getty Research Institute —Getty pursues its mission in Los