Executive Assistant

Location: Stevens Point, WI Schedule: Monday–Friday, fully onsite Employment Type: Contract-to-Hire

About the Opportunity

Westphal Staffing is seeking a highly organized and proactive Executive Assistant to support three hospital executives in a fast-paced healthcare environment. This is a great opportunity for someone who enjoys keeping leadership organized, coordinating meetings and projects, and ensuring the details are taken care of before they become a problem.

The ideal candidate is professional, resourceful, detail-oriented, and comfortable managing competing priorities while handling confidential information with discretion.

Key Responsibilities

Manage executive calendars, schedule meetings and appointments, and coordinate scheduling changes.

Prepare meeting agendas, presentations, reports, and supporting documentation.

Create, edit, and format documents using Microsoft Word, Excel, PowerPoint, and Outlook.

Attend daily safety huddles, take notes using established templates, and distribute meeting summaries to appropriate leaders.

Coordinate town halls, executive committee meetings, leadership rounding, and other organizational events.

Anticipate executive needs by preparing materials, agendas, and follow-up items in advance.

Review documents and communications for accuracy, grammar, consistency, and professional formatting.

Handle confidential information, executive communications, and special projects with discretion.

Serve as a professional point of contact for executives, hospital staff, and other stakeholders.

Research solutions, ask thoughtful questions, and take initiative to keep projects and daily operations moving forward.

Qualifications

Previous executive assistant or administrative support experience preferred.

Proficiency in Microsoft Office, particularly Outlook, Word, PowerPoint, and Excel.

Strong organizational skills and attention to detail.

Excellent written and verbal communication skills.

Ability to manage multiple priorities, meet deadlines, and adapt to changing needs.

Proactive problem-solving skills and the ability to work independently.

Professional demeanor and sound judgment when handling confidential information.

Ability to work onsite Monday through Friday in Stevens Point, WI.

What Makes Someone Successful in This Role?

Success in this position comes from being proactive, dependable, and one step ahead. The ideal candidate takes pride in keeping others organized, producing polished and accurate work, and anticipating needs before they arise. They are comfortable asking questions, finding solutions, and providing reliable support to senior leadership.

If you enjoy being the person behind the scenes who keeps everything running smoothly, we would love to hear from you!