Project Coordinator

Project Coordinator

Job Locations US-Remote

ID 2026-8978 Category Project Management Position Type Full-Time

Overview

HealthEdge® offers AI-powered operational infrastructure for health insurance companies, guaranteeing an enduring financial edge in an increasingly competitive market. We're experiencing strong market momentum, with a growing number of health plans choosing HealthEdge to modernize their operations and compete more effectively. As we expand, we're investing in the people who power that growth, making this a pivotal moment to join us and shape the future of healthcare technology. Learn more at HealthEdge.com.

The Project Coordinator supports Project Managers and cross‑functional teams in the successful delivery of software initiatives. This role is responsible for project organization, tracking, documentation, and communication , ensuring that work stays aligned to scope, schedule, and process.

In a fast‑paced software environment, the Project Coordinator plays a critical role in keeping projects running smoothly by maintaining project artifacts, monitoring risks and issues, coordinating meetings, and ensuring accurate , timely information flows between internal teams and customers.

This role is ideal for someone early in their project management career who is highly organized, detail‑oriented, and eager to grow within a technology‑driven organization.

Key Responsibilities:

Project Coordination & Tracking

Maintain and update project schedules, task lists, and milestones in project management tools

Track and update RAID logs (Risks, Actions, Issues, Decisions)

Monitor progress against plan and flag risks, dependencies, and delays to the Project Manager

Support tracking of change requests, scope updates, and project decisions

Documentation & Reporting

Maintain accurate , up‑to‑date project documentation and artifacts in designated repositories

Prepare weekly project status reports and dashboards for internal and customer stakeholders

Capture meeting notes, action items, and decisions; follow up to ensure closure

Ensure project records follow established standards and frameworks

Meeting & Communication Support

Coordinate and support internal and external project meetings

Prepare agendas, materials, and presentations for project forums

Distribute meeting minutes and action items in a timely manner

Serve as a communication bridge between Project Managers, delivery teams, and stakeholders

Administrative & Operational Support

Track team time, allocations, and PTO as needed for project planning

Support budget tracking and basic financial reporting

Monitor tickets, defects, and issues in systems such as Jira or ServiceNow

Assist with SharePoint or project site setup and ongoing maintenance

Process & Continuous Improvement

Ensure projects adhere to defined delivery methodologies and governance standards

Identify opportunities to improve project coordination, reporting, and execution efficiency

Support audits, readiness reviews, and operational checkpoints as required

Qualifications & Experience:

Required

1–3 years of experience in project coordination, operations, or a related role

Strong organizational skills with exceptional attention to detail

Ability to manage multiple tasks and priorities in a deadline‑driven environment

Clear written and verbal communication skills

Comfort working with cross‑functional teams in a software or technology setting

Preferred

Experience in a SaaS, software, or professional services organization

Familiarity with project and collaboration tools such as Smartsheet, Jira, Salesforce, SharePoint, or similar

Exposure to Agile or hybrid delivery environments

Bachelor’s degree or equivalent professional experience <