Conventions and Catering Services Manager

Overview

The Conventions and Catering Services Manager is responsible for communicating with guests and wedding/meeting planners to plan and execute successful meetings and events. S/he will work with the Sales Department to ensure contract expectations are met and exceeded. The Conventions and Catering Services Manager is responsible for the event supervision by communicating with other departments and ensuring the accuracy of event details. S/he will assist in maintaining the AAA Four Diamond Standards.

They will always conduct themselves in a manner which supports the Core Values of Sunriver Resort: Trust, Open & Honest Communication and Commitment. He/She/They shall strive to deliver exceptional service to all internal and external guests at all times. In this role, they are responsible for exemplifying the Sunriver Resort Culture and actively supporting our Vision and Mission to be the destination of choice for our guests, owners, and associates.

Responsibilities

Works with the sales department to achieve the vision of weddings, social events and group meeting and events

Provides overall direction, coordination and ongoing evaluation of weddings, meetings and events

Establishes strong rapport with planners and clients

Maintains close contact with clients to determine set-ups, numbers attending, types of facilities required, meal arrangements, times and special needs

Communicates effectively with resort staff to ensure smooth delivery of all services

Plans and leads pre-convention meetings

Reviews all billings prior to submitting for processing

Explains and justifies expenses to clients, prior to, during and after the events conclude

Provides alternative approaches to meet client demands

Works with clients to coordinate all resort events and or activities

Works with clients to communicate and event due dates and deadlines

Acts as point of contact for in-house conventions/catering guests

Optimizes room rental charges for add on events

Works with outside vendors to ensure client satisfaction for all events

Tours meeting and event space frequently to assure proper set-ups

Provides detailed execution of all BEOs

Offers innovative suggestions for guests on set-ups, menus and activities

Maintains strong knowledge of meeting space set-ups and A/V requirements

Reviews guests’ feedback through Revinate to ensure continual guest satisfaction

Generates detailed BEOs and resumes for resort staff

Welcomes incoming guests with courteous and professional attitude

Handles meeting planner/guests requests promptly and with high level of accuracy

Performs special deliveries or errands for guests/meeting planners

Interacts with resort staff in a professional manner, assisting other departments with necessary information

Contacts clients to sell special amenities and/or extras to enhance their stay

Plans and leads pre-convention meetings

Qualifications

EXPERIENCE & EDUCATION:

High school diploma or equivalent

Four-year degree preferred

3 years experience in catering/conventions manager role

CONVENTIONS AND CATERING SERVICES MANAGER JOB REQUIRMENTS:

Must have a valid driver’s license and ability to have a satisfactory driving history record

Must be able to work well under pressure

Must be able to work with high level of accuracy

Ability to work a flexible schedule that may include evenings, weekends and holidays

CONVENTIONS AND CATERING SERVICES MANAGER WORKING CONDITIONS:

While primarily an indoor job, must be able to work at outdoor locations on occasion, walking on uneven surfaces;

Must be able to stand on feet throughout the shift, with intermittent periods of walking or sitting, and occasional stair climbing;

Must be able to occasionally lift, carry, push & pull up to 50 lbs. with assistance;

Must be able to perform simple grasping frequently, fine manipulation, repetitive hand & arm movements, squeezing & reaching - occasionally.

#SunriverResort