Legal Administrative Assistant (LAA) Floater

New York, NY

Summary

A well-regarded national law firm seeks a Legal Administrative Assistant (LAA) Floater to serve as an essential member of law firm operations. The LAA Floater will provide a broad range of legal administrative support to attorneys as well as overflow and back-up administrative support for other legal staff, including peers, as needed across various specialized industry and/or practice areas. The LAA works collaboratively with legal and business services professionals within the firm and interacts with outside stakeholders with a professional and positive demeanor to provide world-class service to internal and external clients.

This hybrid role requires in-office presence in the New York office at least three days a week with a fourth onsite day every other week. Onsite expectations are Tuesday, Wednesday, Thursday, and one Friday every other week. This is a Monday through Friday, 9:30 a.m. to 6:00 p.m. ET shift with the opportunity for night and weekend overtime.

Responsibilities

Maintain organized paper and electronic files; design and implement organizational systems where appropriate

Coordinate and modify complex travel arrangements, including international travel, as directed

Prepare expense reports

Photocopy and scan materials as needed

Prepare all materials related to the firm’s billing process in an efficient, timely manner

Maintain calendars, schedule meetings, book conference rooms, and make reservations as needed

Handle incoming and outgoing telephone calls in a professional manner and communicate messages accurately and in a timely manner

Maintain contact management system and manage contact communication processes as needed

Complete daily diaries for timekeepers accurately and on time

Type, prepare, revise, and process legal documents, correspondence, memoranda, presentations, and occasional court documents using standard Microsoft Office products

Proofread work products to ensure they are complete and accurate

Become familiar and stay up to date with firm policies, legal procedures, matters, and clients relevant to assigned practice area(s)

Operate with discretion, professionalism, and courtesy at all times, particularly with sensitive or confidential information

Participate in firm-provided training programs and apply learned skills to work products

Maintain a neat, clean work area

Other duties as assigned

Qualifications

Two years of experience in an administrative support capacity in a legal or professional services environment

Ability to work in a fast-paced environment and deliver work in an efficient and timely fashion

Advanced Microsoft Office skills, including Microsoft Word, Excel, and PowerPoint

Familiarity with formatting legal pleadings, drafting simple correspondence, and prior experience proofreading correspondence, memoranda, and pleadings is a plus

Experience with intellectual property and/or litigation is preferred but not required

Excellent written and oral communication skills

Strong attention to detail and outstanding organizational skills

Strong client service orientation

Demonstrated ability to listen to others, follow instructions, and accept feedback

Ability to work effectively with others

Ability to work independently with a strong sense of accountability

Flexibility to work outside standard business hours as needed

Ability to commute to and from the firm office location on a regular basis

Ability to lift and transport up to 10 lbs

Compensation: $63,400.00-$79,300.00, plus overtime and bonus