Accounts Payable Specialist II

Job Title

Accounts Payable Specialist II

Overview

The Accounts Payable Specialist II is responsible for managing and processing invoices and payments for goods and services acquired by federal, state, and local government agencies. This role ensures compliance with federal regulations and internal policies, maintains accurate financial records, and supports the agency’s financial operations. The ideal candidate will possess strong regulatory knowledge, financial acumen, and excellent customer service skills to effectively handle vendor relations and process payments timely.

Education Requirements

Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.

Certification Requirements

There are no certification requirements for this role.

Clearance Requirements

There are no clearance requirements for this role.

Work Arrangement

On-Site in Mechanicsburg, PA.

Responsibilities

Review and verify invoices for accuracy, completeness, and compliance with federal regulations and contract terms. Enter invoice data into the accounting system and ensure timely payment to vendors. Resolve discrepancies between purchase orders, invoices, and receiving reports.

Prepare and process electronic transfers and payments. Monitor accounts to ensure payments are up-to-date and follow up on outstanding invoices. Reconcile accounts payable transactions and maintain vendor files.

Ensure all financial transactions comply with federal regulations, including the Federal Acquisition Regulation (FAR) and agency-specific guidelines. Assist in the preparation of financial reports and audits. Maintain accurate and organized records for audit purposes.

Communicate with vendors to resolve payment issues and discrepancies. Maintain positive relationships with vendors and internal stakeholders. Respond to vendor inquiries in a timely and professional manner.

Identify opportunities for process improvements in the accounts payable function. Implement best practices to enhance efficiency and accuracy. Participate in system upgrades and testing as needed.

Required Qualifications

Minimum of 3 years of experience in accounts payable or a related financial role.

Experience working with federal contracts and knowledge of the Federal Acquisition Regulation (FAR) or state and local legislation is preferred.

Proficiency in accounting software and Microsoft Office Suite (Excel, Word, Outlook).

Strong analytical and problem-solving skills.

Excellent attention to detail and organizational skills.

Effective communication and interpersonal skills.

Desired Skills

Relevant certifications (e.g., Certified Accounts Payable Professional - CAPP) are a plus.

Pay Range

Pay range: $45,000.00 – $60,000.00 (annual).

This pay range is based on qualifications and experience, and assumes all role requirements are met.

Why Apply

Join a dedicated team supporting government financial operations with an organization committed to integrity and excellence. If you have the right experience and skills, this is an excellent opportunity to elevate your career in accounts payable within a dynamic environment. We look forward to considering your application.