Fiduciary Accounting and Reporting Analyst

Overview

The Fiduciary Accounting and Reporting Analyst supports Tompkins Financial Advisors by administering fiduciary tax reporting, required minimum distribution processes, and withholding compliance. This role ensures accuracy, regulatory adherence, and consistency across fiduciary accounting and reporting activities, while supporting complex trust and estate accountings. The position requires strong analytical capabilities, attention to detail, and the ability to manage multiple priorities to meet critical deadlines, while providing subject matter expertise to internal stakeholders.

Responsibilities

Fiduciary Tax Reporting and Compliance Excellence – Ensure accurate and timely preparation of fiduciary tax reporting, including informational returns and withholding reconciliation, in compliance with IRS and state regulations.

Retirement Distribution Oversight – Lead and manage required minimum distribution processes to ensure regulatory compliance, operational efficiency, and risk mitigation.

Fiduciary Accounting and Trust Support – Support the preparation and maintenance of complex fiduciary accountings, including estates, trusts, and charitable reporting requirements.

Data Integrity and Operational Accuracy – Drive consistency, accuracy, and reliability of financial data, transactions, and reporting processes that impact client outcomes and fiduciary records.

Stakeholder Support and Client Experience Enhancement – Serve as a subject matter resource to internal partners and contribute to a high-quality client experience through responsive research, communication, and issue resolution.

Fiduciary Tax Reporting and Regulatory Compliance

Prepare and file informational tax reports (e.g., 1099, 5498, 1098 series)

Manage federal and state withholding review and reconciliation

Lead required minimum distribution processes in accordance with IRS regulations

Fiduciary Accounting and Trust Administration Support

Support preparation of complex estate and trust accountings, including supplemental needs trusts

Maintain fiduciary accounting bridge and data retention processes

Prepare asset valuations and basis adjustments

Regulatory and External Reporting

Lead preparation of annual NYS Attorney General Charitable Reports

Ensure compliance with applicable fiduciary, tax, and reporting regulations

Data Integrity and Operational Effectiveness

Drive consistency and accuracy of transactions impacting fiduciary and tax reporting

Support process improvements and maintain accurate financial records

Internal Partnership and Operational Support

Act as a resource for internal inquiries related to tax reporting and fiduciary matters

Conduct research to support client needs and issue resolution

Support vendor setup and accounts payable activities as needed

Qualifications

Bachelor’s degree in Accounting, Finance, or a related field preferred

Minimum of 5 years of experience in fiduciary accounting, tax services, or a professional services environment required.

Proficiency in Microsoft Office applications, particularly Excel and Word; experience with trust accounting and tax preparation systems (e.g., ONESOURCE™) preferred

Demonstrated knowledge of fiduciary accounting, trust operations, and tax reporting requirements

Working knowledge of IRAs, retirement plans, and related distribution requirements

Strong analytical, organizational, and time management skills with the ability to prioritize and meet deadlines

Effective communication and collaboration skills with the ability to work independently and cross-functionally

Benefits

Medical

Dental

Vision

401(k) Match

Profit Sharing

Paid Time Off

11 Holidays

Tuition Reimbursement

Free Parking throughout Tompkins Community Bank

Employee Referrals

EEO Statement

Tompkins is committed to a policy of Equal Employment Opportunity ("EEO") with respect to all team members and applicants for employment and a work environment free from discrimination (including unlawful harassment) based on race, color, religion, sex, sexual orientation, transgender status, gender non-conformity, gender identity, gender expression, national origin, age, marital status, domestic violence victim status, disability, predisposing genetic characteristics, military or veteran status or status in any group protected by federal, state, or local law.

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Pay Range

USD $27.50 - USD $31.50 /Hr.

Fiduciary Tax Reporting and Compliance Excellence – Ensure accurate and timely preparation of fiduciary tax reporting, including informational returns and withholding reconciliation, in compliance with IRS and state regulations.

Retirement Distribution Oversight – Lead and manage required minimum distribution processes to ensure regulatory compliance, operational efficiency, and risk mitigation.

Fiduciary Accounting and Trust Support – Support the preparation and maintenance of complex fiduciary accountings, including estates, trusts, and charitable reporting requirements.

Data Integrity and Operational Accuracy – Drive consistency, accuracy, and reliability of financial data, transactions, and reporting processes that impact client outcomes and fiduciary records.

Stakeholder Support and Client Experience Enhancement – Serve as a subject matter resource to internal partners and contribute to a high-quality client experience through responsive research, communication, and issue resolution.

Fiduciary Tax Reporting and Regulatory Compliance

Prepare and file informational tax reports (e.g., 1099, 5498, 1098 series)

Manage federal and state withholding review and reconciliation

Lead required minimum distribution processes in accordance with IRS regulations

Fiduciary Accounting and Trust Administration Support

Support preparation of complex estate and trust accountings, including supplemental needs trusts

Maintain fiduciary accounting bridge and data retention processes

Prepare asset valuations and basis adjustments

Regulatory and External Reporting

Lead preparation of annual NYS Attorney General Charitable Reports

Ensure compliance with applicable fiduciary, tax, and reporting regulations

Data Integrity and Operational Effectiveness

Drive consistency and accuracy of transactions impacting fiduciary and tax reporting

Support process improvements and maintain accurate financial records

Internal Partnership and Operational Support

Act as a resource for internal inquiries related to tax reporting and fiduciary matters

Conduct research to support client needs and issue resolution

Support vendor setup and accounts payable activities as needed

Bachelor’s degree in Accounting, Finance, or a related field preferred

Minimum of 5 years of experience in fiduciary accounting, tax services, or a professional services environment required.

Proficiency in Microsoft Office applications, particularly Excel and Word; experience with trust accounting and tax preparation systems (e.g., ONESOURCE™) preferred

Demonstrated knowledge of fiduciary accounting, trust operations, and tax reporting requirements

Working knowledge of IRAs, retirement plans, and related distribution requirements

Strong analytical, organizational, and time management skills with the ability to prioritize and meet deadlines

Effective communication and collaboration skills with the ability to work independently and cross-functionally