Accounting Assistant - Buchanan, United States

Ascendo is partnering with an established, family-run environmental services company to find a hands-on Accounting Assistant. You would own the day-to-day financial side of the business: billing, bookkeeping, and weekly payroll. You would also handle key administrative work like municipal bids, permits, and vehicle registrations. It’s a good fit for someone who knows QuickBooks well and likes being the person who keeps things accurate and running.

What You’ll Do

Billing & Accounts Receivable

Prepare and send customer invoices based on completed work orders and service tickets

Post checks and credit card payments in QuickBooks and apply them to customer accounts

Prepare and mail monthly customer statements

Track open invoices and account balances, and resolve billing discrepancies and payment issues

Bookkeeping & Financial Administration

Enter and categorize transactions in QuickBooks

Reconcile bank accounts monthly and keep an eye on account activity

Look into discrepancies or irregular transactions and flag them to management

Keep financial records organized and support routine reporting

Payroll

Process weekly payroll accurately and on time

Verify time records and maintain payroll records and deductions

Assist with payroll tax filings and reporting as needed

Administrative & Compliance

Coordinate municipal project bids and permit applications

Manage truck registrations and state reporting requirements

What You Bring

Strong, hands-on QuickBooks experience (required)

Background in billing, AR, bookkeeping, and weekly payroll

Close attention to detail and solid organizational skills

Ability to juggle multiple priorities without losing accuracy

Experience in field services, construction, trades, or a similar small-business environment is a plus