Operations Specialist I

Summary:

The Operations Specialist provides operational support for Farm Management Services.

Primary Responsibilities and Duties:

(The summary of duties and responsibilities listed above are representative of the job requirements but, are not meant to be all-inclusive or prevent other duties from being assigned as necessary.)

Provides scanning assistance and other duties as assigned

Sorts mail and delivers or scans to staff

Edits and tracks farm manager field reports

Prepares and tracks farm lease signing Tracks changes and makes sure property description and terms are correct

Verifies all leases have been signed and updates management as needed

Entry of lease information and cash rents into First Farm

Implementation of electronic document signing and assist with creation

Prepares and tracks cash rent invoicing for tenants

Assists with data review and comparative analysis of farm operations Extract data for analysis

Prepare reports and work with farm management officers to document process

Track annual review process

Responsible for focused marketing of new customers Seek out new customers by utilizing online parcel search and other resources

Focused mailings to potential clients identified

Tracks mailings, response rate and follow-ups to marketing efforts

Point of contact for potential new clients which will be assigned to a Farm Management officer / officers for additional follow-up

Tracking and potential use of CRM system for future reminders for follow-up

Research of Conferences and additional opportunities for Farm Management marketing

Development of marketing materials with input of Farm Management Officers

Position Requirements:

Organized, detail and task oriented

Analytical skills

Ability to work without direct supervisor input

Adaptable to high work volumes, ability to prioritize in a fast-paced work environment

Microsoft office expertise and overall excellent computer skills

Must follow and maintain knowledge of policies and procedures and recognize the necessity for strict client confidentiality.

Communicate in a clear and service-oriented manner. Use appropriate, professional language and grammar to effectively exchange ideas and information.

Ability to proactively work with both clients and fellow team members.

Ability to maintain a regular, predictable attendance