Board Liaison & Executive Assistant (Onsite)

Board Liaison & Executive Assistant

As our Board Liaison & Executive Assistant, you will be:

R esponsible for word processing and spreadsheets for Board members, Senior Management Team, and President & CEO

Handling major document preparation projects, coordinating, photocopying, collating, and distributing for these groups

Preparing monthly Board reports and coordinates distribution and receipt of materials by Board members

Maintaining the master records of corporate documents, Corporate Policy Manual, Board Committee and Board materials

Tracking education events for Board and assisting Board Education and Development Committee as needed

Conducting courtesy reminder calls or e-mails to individual Directors to remind them of scheduled meetings

Calling out-of-town directors to schedule attendance at committee and board meetings and supplies them with needed materials

Scheduling board conference room for monthly and special Board and Committee meetings

Attending Board and Committee meetings and drafts meeting minutes to be reviewed by appropriate Committee Chair and President/CEO prior to distribution

Working as liaison with Nominating Committee with meetings, advertising, promotion, and mailings in conjunction with the election of directors

Staying current with policies for travel reimbursement and assures that reimbursements are made as authorized

Updates, duplicates, and distributes ACU Corporate Policy manual, ByLaws, Rules and Regulations, American Share Insurance letters, and other materials as required to appropriate staff, auditors, and Board members

Processing and filing confidential reports, records, and documents

Handling signature updates for all banks, brokers, other financial institutions, and Illinois Department of Financial & Professional Regulation (IDFPR) as needed

Handling bylaw changes and other approvals from the IDFPR

Organizing annual meeting of the membership including annual meeting reports and works with Marketing department on member RSVPs

Updating Strategic Business Plan and keeping history of updates

Organizing and assisting with planning all-staff meetings and What's Up Wednesday meetings

Updating organizational chart as needed

Actively participates in industry networks to bring innovative ideas to the credit union

Handling billing and invoices for President & CEO as directed

Assisting Human Resources and Training as needed

Requirements:

Minimum of 3 years secretarial or administrative

High School Graduate

Proficient in Adobe Acrobat & Microsoft Office (Outlook, Word, Excel, and PowerPoint) including the ability to create documents, presentations, and spreadsheets from either templates or scratch, and scheduling using outlook

Exceptional interpersonal skills, communication, attention to detail, prioritization, and time management

Must have Notary or ability to obtain

High ethical standards, ability to handle confidential data, exhibit initiative, work well independently, and exercise sound judgement

Supporting C-Level Executives and administrative experience in a financial institution preferred

Benefits:

Our 401k Match is as high as 7.98%

We offer Blue Cross health insurance with up to 90% employee/70% dependent premiums paid

You'll:

accrue 12 days of vacation per year

be given 5 days of personal leave per year

be given up to 13 paid holidays per year

Our dress code is relaxed, business casual and company logo wear

We have a team of trainers to get you ready to be fabulous on the job!

For a full list of our benefits, visit https://www.abricu.com/home/careers/benefits

Hours:

Mon-Fri 8:30am-5:00pm

NOTE: Regular work schedule is 40 hours a week; however, flexibility is required to accommodate board and staff meetings, including occasional early mornings and evening hours after 5:00 p.m. These typically occur on the third and fourth Wednesday of each month.

Compensation:

$25.00 - $27.50 hourly (negotiable, based on experience)

EOE