Executive Assistant / Office Administrator - Tax & Accounting Services Rockville, MD

Executive Assistant / Office Administrator – Tax & Accounting Services (exp. req.) Location: near Rockville, MD Salary: $75,000 - $90,000 annually (paid hourly) + Overtime Pay + Benefits Benefits: Medical, Dental, Vision, Life Insurance, 401k, PTO, Holidays Job Type: Full-Time | On-site Typical Hours: Monday–Friday, 40 hrs/wk Schedule Flexibility: up to 60 hrs/wk, including weekends as needed, during 6-week peak tax season Start Date: ASAP Sponsorship is not available

Executive Assistant / Office Administrator – Tax & Accounting Services (exp. req.) Description

Our client, an established professional services firm near Rockville, MD, is seeking an experienced Executive Assistant / Office Administrator to provide direct support to a firm partner while managing daily front-office operations and assisting the client-service team. This is a hands-on position combining executive support, client communication, scheduling, document coordination, and general office administration. You'll serve as a key point of contact for clients and help keep the office organized and running efficiently, particularly during the firm's busy tax season. The ideal candidate has at least five years of administrative or executive support experience, including recent experience in a CPA/public accounting, legal, consulting, financial advisory, or similar client-focused professional services environment. We're looking for someone who enjoys taking ownership of day-to-day responsibilities, managing competing priorities, and being the dependable, in-office resource the team can count on.

Executive Assistant / Office Administrator – Tax & Accounting Services (exp. req.) Responsibilities

• Provide daily administrative support to firm partner, and backup to leadership as needed • Manage partner email, identify priorities, coordinate responses, and track follow-ups • Maintain calendars, schedule meetings, and coordinate appointments • Serve as the first point of contact for clients, visitors, and vendors, • Manage front desk, reception, phones, mail, and daily office needs • Coordinate client document intake, organization, and tracking to support the tax team • Prepare client packets, forms, correspondence, mailings, and other administrative materials • Monitor deadlines, outstanding requests, and workflow to help keep client matters moving forward • Oversee daily office needs, including supplies, deliveries, vendors, and maintenance coordination • Maintain an organized, professional reception area, conference rooms, and shared office spaces • Handle confidential client and firm information with discretion • Provide additional administrative support during peak tax season

Executive Assistant / Office Administrator – Tax & Accounting Services (exp. req.) Qualifications

• 5+ years of administrative or executive support experience required • Recent professional services (e.g., CPA, legal, consulting, financial advisory) experience required • Proficiency with Microsoft Office Suite required • Strong written and verbal communication skills required • Strong organization, accuracy, and follow-through required • Reliable, punctual, and comfortable working fully on-site required • Ability to work up to 60 hrs/week, including weekends, during 6-week peak season required