Assistant Director, Billing and Grants

Overview

Assistant Director, Billing & Grants

Samaritan Daytop Village provides life-changing services in mental health, addiction recovery, housing, and more to help individuals and families across New York rebuild their lives. We serve over 33,000 clients annually at more than 60 locations throughout the five boroughs, as well as Suffolk, Rockland, Sullivan, Westchester, and Ulster Counties.

Based in the Samaritan Daytop Village Headquarters, the Assistant Director, Billing & Grants, leads government contract billing, grant compliance, and financial reporting. The work centers around overseeing monthly invoicing, tracking budgets, managing accounts receivable, and leading a dedicated billing team.

Responsibilities

Direct monthly billing processes, portal invoice submissions, and reimbursement requests across city, state, federal, and private funding sources

Serve as a key liaison between Finance, Program Operations, and funding agencies to facilitate communication and maximize revenue recovery

Monitor billing schedules, track expenditures against approved budgets, manage accounts receivable, and oversee unbilled expense schedules

Perform monthly general ledger reconciliations, analyze budget-to-actual variances, handle revenue accruals, and prepare fiscal closeout packages

Ensure strict compliance with contractual, grant, and regulatory requirements, including federal Uniform Guidance

Prepare comprehensive supporting documentation and coordinate closely for external audits, funder reviews, and monitoring visits

Develop billing policies, monitor changes in funding requirements, and communicate operational impacts to relevant stakeholders

Assist the Billing Director in training, developing, and reviewing the work of Billing Specialists and Coordinators to ensure operational accuracy and professional growth

Qualifications

Bachelor's degree in accounting, finance, business administration, or a related field

At least 7 years of experience in billing, grants management, reimbursement, or nonprofit finance, preferably within nonprofit healthcare, human services, behavioral health, or social service agencies

Advanced Microsoft Excel skills and experience with accounting and financial management systems

Proven background in government contracts and grants administration across federal, state, and city funding sources

Strong understanding of nonprofit accounting, grant compliance, budget monitoring, and financial reporting

Strong analytical, problem-solving, organizational, and communication skills to manage multiple deadlines in a fast-paced environment

Knowledge of federal Uniform Guidance (2 CFR Part 200) and experience working with multiple government funding sources and reimbursement methodologies preferred

Additional Information

This is a full-time exempt role with a salary of $85,000 - $89,000 with a full benefits package. Benefits include medical, dental, and vision insurance, 25 days of paid time off, access to a retirement account with an employer to match, and tuition reimbursement.

This role is based in Briarwood, Queens with an expectation of working from the office 3 times per week.

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