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About the job

Procurement Specialist

Job Summary

We are seeking a highly skilled Procurement Specialist to join our team and support manufacturing programs through efficient procurement execution. This role is vital in ensuring timely sourcing, purchasing, and delivery of materials in a lean, manual supply chain environment. The ideal candidate will bring hands-on experience in industrial or manufacturing procurement, with the ability to operate independently and maintain rigorous documentation standards. If you are proactive, disciplined, and ready to contribute immediately, we encourage you to apply and become a key player in our dynamic team.

Responsibilities

Obtain competitive quotations from established and new suppliers, identifying alternative sources when necessary.

Prepare and issue purchase orders in QuickBooks, confirming order acknowledgments and delivery commitments.

Source both catalog/COTS components and custom fabricated parts, including reading basic mechanical drawings for communication with fabrication suppliers.

Maintain active follow-up on open purchase orders, including supplier confirmation, mid-lead-time check-ins, and proactive communication of potential delays.

Identify early signs of delivery risks and develop recovery plans in collaboration with the Supply Chain Specialist.

Reconcile open purchase orders in QuickBooks against the Excel BOM, ensuring alignment on quantities, part numbers, and revisions.

Coordinate inbound shipment receipts, resolve discrepancies, and ensure proper PO closeout.

Communicate with suppliers regarding delivery schedule changes, shortages, damages, and returns, escalating issues as needed.

Maintain accurate purchase order records and supplier documentation in compliance with ISO standards.

Support procurement process improvements and participate in weekly coordination meetings.

Requirements

5–10 years of procurement experience in manufacturing, industrial, marine, defense, or construction environments.

Proven ability to buy both catalog/COTS components and custom fabricated parts, with comfort reading mechanical drawings.

Prior experience with QuickBooks is highly preferred, as it is the primary purchasing system.

Ability to work effectively in a lean, manual supply chain environment without ERP support, managing procurement from Excel-based BOMs.

Strong organizational skills and disciplined follow-through to manage high volumes of purchase orders across multiple projects.

Familiarity with electrical, electronic, or mechanical components and industrial supplier networks is advantageous.

Excellent communication skills, with the ability to follow up professionally and assertively with suppliers.

Self-directed, proactive, and capable of working in a small-team environment with limited support.

U.S. Citizenship is required due to DoD contract work.

On-site presence in Newport News, VA, with flexibility to visit multiple locations as needed.

Take the next step in your procurement career by applying now and joining a team committed to excellence in manufacturing and supply chain management.